What are the responsibilities and job description for the Licensing-Records Specialist position at GROWING HOME SOUTHEAST, INC.?
Description: Come join our team as we are hiring for a full time Licensing-Records Specialist!
Basic Function: The Records Licensing Specialist is primarily responsible for the day-to-day tasks associate with the timely submission of licensing & re-licensing packets. In addition, the RLS is responsible for entering client & home related data in the EMR system and fulfilling requests for documentation.
Scope: Position responsibilities include, but are not limited to, submitting licensing packets, ensuring that background checks and requests for fire and health inspections are submitted in a timely manner, maintaining databases, and client and foster parent files.
Essential Duties And Responsibilities
The essential functions include, but are not limited to the following:
Records Management
None
Physical Demands and Work Environment
None
Note
This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.
To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.
Requirements
Minimum Qualifications (Knowledge, Skills, and Abilities)
Knowledge, Skill and Experience Required: High School Diploma required; Associate’s degree preferred. A minimum of 3 years’ experience in medical records and/or foster home licensing is required. Experience with electronic document management systems is required, as is the ability to use and manipulate spreadsheets. The Licensing Records Specialist must have excellent oral and written communication skills. Must be able to work independently with minimal instruction and possess highly effective organizational and time management skills. The ideal Licensing Records Specialist should be familiar with contract or regulatory environments and should be able to identify and help facilitate changes in standards, as necessary.
The Records/Licensing Specialist - must be committed to understanding and conducting their work consistent with Growing Home Southeast’s mission, values and core principles and exhibit organizational citizenship. Must also have the ability to forge mutually respectful partnerships and the ability to work in partnership with other team members.
Basic Function: The Records Licensing Specialist is primarily responsible for the day-to-day tasks associate with the timely submission of licensing & re-licensing packets. In addition, the RLS is responsible for entering client & home related data in the EMR system and fulfilling requests for documentation.
Scope: Position responsibilities include, but are not limited to, submitting licensing packets, ensuring that background checks and requests for fire and health inspections are submitted in a timely manner, maintaining databases, and client and foster parent files.
Essential Duties And Responsibilities
The essential functions include, but are not limited to the following:
Records Management
- Responsible for entering data, ensuring all records are in order and consistent with standards and regulations, ensuring proper onsite and offsite storage.
- Fulfill request for copies of client files or other documents by referring agencies, regional employees, or other authorized outside entities.
- Coordinate initial and re-licensing activity for foster homes and Community Training Homes (CTH), to include but not limited to:
- Conducting initial calls for all potential families (foster care and CTH)
- Initiating and maintaining the ongoing tracking for licensure/re-licensure documentation in the document management system to ensure all licensing activities are completed within the required timeframe.
- Follow-up as needed with potential foster parents and care givers regarding documentation submission to ensure timely licensure/re-licensure in compliance with required timeframes.
- Conducting initial and annual background checks
- Submitting fire inspection and DHEC requests at appropriate times
- Maintaining home Tracking Status in document management system
- Submit completed licensure and re-licensure packets to state licensing agency in a timely manner to ensure compliance with agency standards and timelines.
- Submitting forms and information to the appropriate state agency for licensure.
- Responding to rejected licensing packets and communicating identified areas of need to ensure timely resubmission of information for licensure and or re-licensure.
- Processing/Overseeing applications for changes in license, including but not limited to emergency/urgent requests.
- Review electronic licensing files system for optimal usability and efficiency.
- Assist with CTH annual home licensing reviews.
- All other duties as assigned.
None
Physical Demands and Work Environment
None
Note
This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.
To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.
Requirements
Minimum Qualifications (Knowledge, Skills, and Abilities)
Knowledge, Skill and Experience Required: High School Diploma required; Associate’s degree preferred. A minimum of 3 years’ experience in medical records and/or foster home licensing is required. Experience with electronic document management systems is required, as is the ability to use and manipulate spreadsheets. The Licensing Records Specialist must have excellent oral and written communication skills. Must be able to work independently with minimal instruction and possess highly effective organizational and time management skills. The ideal Licensing Records Specialist should be familiar with contract or regulatory environments and should be able to identify and help facilitate changes in standards, as necessary.
The Records/Licensing Specialist - must be committed to understanding and conducting their work consistent with Growing Home Southeast’s mission, values and core principles and exhibit organizational citizenship. Must also have the ability to forge mutually respectful partnerships and the ability to work in partnership with other team members.
