What are the responsibilities and job description for the Foster Care Licensing Supervisor position at Growing Home Southeast?
Be part of our story and make a difference in the lives of youth in foster care!
We are hiring for a full time Licensing Supervisor.
The Foster Care Licensing-Records Supervisor plays a critical role in overseeing the Licensing Department Program. Working in collaboration with Foster Care and CTH Directors, the supervisor coordinates and supervises the Field Licensing Specialist and Licensing Records Specialist to fulfill the agency’s mission and foster care placement goals.
Position responsibilities include, but are not limited to, reviewing and submitting licensing packets, ensuring that background checks and requests for fire and health inspections are submitted in a timely manner, maintaining databases, and managing the licensing/re-licensing process, client and foster parent files. As well as Program Management, Home Inspections and Compliance, Records Compliance, Budget Monitoring and Support, Training and Professional Development for licensing staff, and Maintaining Community Relations.
Essential Duties and Responsibilities
The essential functions include, but are not limited to the following:
Program Management:
- Achieving and maintaining the agency’s licensing capacity goals.
- Recruiting, hiring, training, evaluating, and supervising employee/s within the licensing department.
- Ensuring compliance with all agency, state, and licensing standards.
Home Inspections and Compliance:
- Ensuring compliance with licensing policies and procedures.
- Implementing recruitment and retention strategies, licensing, and re-licensing processes.
Records Compliance:
- Responsible for managing all aspects of the records management system and other records documentation to include entering data, ensuring all records are in order and consistent with standards and regulations, ensuring proper onsite and offsite storage, performing regular audits of records and files, and reporting audit findings to appropriate team members.
- Facilitate record audit/review process throughout the organization to ensure compliance with documentation requirements,
- Fulfill request for copies of client files or other documents by referring agencies, regional employees, or other authorized outside entities.
- Coordinate and/or facilitate trainings with staff regarding documentation, records procedures, and data base as necessary and appropriate.
- Serves as the head SYSTEM ADMINISTRATOR for our EMR system.
- Assists in gathering/submitting documentation for all external audits/reviews.
Budget Monitoring and Support:
- Planning, monitoring, and evaluating the annual budget and monthly expenditures.
- Providing general support to licensed families in relations to initial and re-licensure issues.
Training and Professional Development:
- Developing and implementing in-service training programs licensing staff.
- Monitorship of required training for current licensed home and potential licensed homes to ensure regulatory compliance.
Community Relations:
- Maintaining cooperative relationships with community agencies and referral sources.
- Representing the agency at events and meetings as needed.
Other Duties:
- Performing any other duties as assigned.
Supervisory Responsibilities
Field Licensing Specialist, Licensing Medical Records Specialist
Minimum Qualifications (Knowledge, Skills, and Abilities)
- Associate’s degree required with preferred field of study in social work or a comparable human service field (Bachelor’s or Master’s degree preferred).
- A minimum of 3-5 years’ of experience, preferably in family foster care or kinship, care highly preferred.
- Strong skills in hiring, supervising, time management, and budgeting.
- Experience with electronic document management systems is required, as is the ability to use and manipulate spreadsheets.
- Must have excellent oral and written communication skills and should have the ability to analyze data and workflow processes.
- Must be able to work independently with minimal instruction and possess highly effective organizational and time management skills.
- Should be familiar with contract or regulatory environments and must be able to identify and help facilitate changes in standards as necessary.
The Foster Care Licensing-Records Supervisor - must be committed to understanding and conducting their work consistent with Growing Home Southeast’s mission, values and core principles and exhibit organizational citizenship. Must also have the ability to forge mutually respectful partnerships and the ability to work in partnership with other team members.
Note
This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.
To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.
Location: Corporate Office with field work as required
This is a FULL-TIME position.
What we offer (Full Time Employees):
Great TEAM atmosphere
Supportive Management
Paid Time Off (with max carryover of 192 hrs!)
14 Paid Holidays
401k / 401k Matching Program (100% for first 3% and 50% for next 2%)
Health Insurance - employer pays 85% of employee only coverage!
Vision Insurance
Dental Insurance
Life Insurance - company paid policy and Voluntary Life
Employee Assistance Program
Flexible Spending Account (includes Dependent Care)
Short Term Disability
Long Term Disability - company paid
Optional Accident and Critical Illness plans offered
Educational and Licensure Assistance Program
Mileage Reimbursement for qualified positions
Eligibility for monthly cell phone and/or internet reimbursement for selected positions
Eligibility for monthly cell phone and/or internet reimbursement for selected positions
OUR MISSION
Our mission is to enable at-risk children, youth, and families to realize their potential and contribute to their community.
We believe that when your potential is realized, the sky is the limit to what you can do.
Our mission is to enable at-risk children, youth, and families to realize their potential and contribute to their community.
We believe that when your potential is realized, the sky is the limit to what you can do.
OUR VISION
We believe that everyone deserves a safe and loving home. We strive to make that a reality in everything we do. Our vision is for every child we serve to have a safe and permanent home.
COMMITMENT TO QUALITY CARE
At Growing Home Southeast, Inc. we routinely track and measure outcomes to improve existing programs and meet newly identified needs in the communities that we serve. Our services are accredited by the Council on Accreditation (COA). We are a founding member of the Foster Family-based Treatment Association (FFTA), member of the Alliance for Children and Families, United Way of the Midlands, Midlands Area Consortium for the Homeless (MACH) and the Palmetto Association for Children and Families.
Growing Home Southeast is an Equal Opportunity Employer
