Billing Manager

In Office Position

Our law firm is hiring an office-billing manager to join our growing team (this is an In-Office Position). We’re looking to invest in a candidate who is interested in team leadership, upward mobility, and the opportunity to work in a fast-paced, high-energy work environment. You’ll be in charge of our administrative staff, billing, and collections, oversee day-to-day operations, and ensure our business is running smoothly. If you’re a systems thinker with a passion for building the best team, start your application today!

$50,000 - $65,000 yearly

• Liaise with customers, service providers, vendors, and contractors, acting as the main line of communication
• Carry out other human resources tasks and office administration duties when necessary
• Lead office management including day-to-day operations, directing administrative assistants, and other secretarial duties
• Keep office systems running smoothly including ordering office supplies, organizing filing systems, maintaining office equipment, optimizing the organizational budget, and scheduling meetings
• Make sure office policies are adhered to and reflect our company’s high standards

• Assists with implementing, enforcing, improving, and maintaining the Firm's personnel employment policies and providing feedback and assistance to the Firm’s support personnel
• Manages the billing and collections efforts for current clients
• Participates in evaluations of support personnel (intake, sales, law clerks, and paralegals) and makes substantive recommendations to the Director of Operations regarding work assignments, promotions, discipline, terminations, etc
• Performs liaison function between the Firm and the Landlord
• Purchases routine office supplies within the budgeted amount
• Oversees the Firm’s records retention and information storage retrieval
• Ensures the Firm’s activities are fully documented in writing
• Trains staff in their respective duties using the Firm’s written policies and procedures
• Performs weekly billing for all matters and ensures clients pay current and outstanding bills
• Manages the Intake and Sales team
• Leads File Meetings with the attorneys, paralegals, and Director of Operations to ensure cases are moving along the case life cycle within the case-life time frame and ensures the financials are up-to-date with no outstanding balances
• Schedules and meets with clients to discuss financials and billing

• Must have graduated high school, received a G.E.D. or equivalent
• Familiarity with Microsoft Office or similar systems
• Excellent time management, problem-solving, and communication skills
• 2 years of management experience strongly preferred

• Law firm professional service firm experience preferred

We are a Miami-based litigation and transactional law firm, specializing in probate and family law. The team helps clients take care of what matters to them most, their family. We are a dedicated team, striving to understand client's needs and goals. Our Core Values are compassion, honesty, commitment, communication, reliability, and positivity.

We offer a generous benefits package that includes health insurance, gap insurance, life insurance, short-term and long-term disability insurance, 401K with matching, 10-15 paid holidays off per year, 10 PTO/Vacation days off, Parental leave, International Firm Retreat, Quarterly team building days, end year bonus, Education Reimbursement, Bar and Section dues, conferences, CLEs, and more.