What are the responsibilities and job description for the Administrative Assistant - Prairieland FS, Inc. - Mt. Sterling, IL position at growmarkt1.valhalla.stage?
The FS brand represents a standard of excellence for agricultural and energy-related products. It's the people who represent the FS brand that set it apart. As local cooperatives, FS Companies believe it is their responsibility to ensure that our earth, our communities, and businesses perform together, sustainably. FS Companies are committed to ensuring the continued profitability for the company, their owners, and their customers, while enacting to help the environment and greater good.
PURPOSE AND SUMMARY STATEMENT
Provides customer service, marketing and administrative assistance to location manager and other personnel.
ESSENTIAL JOB FUNCTIONS
Compiles data and prepares invoices by gathering purchase orders, sales tickets, delivery tickets, load-out documents, and charge slips for billings using computer based programs and software.
Ensures accurate pricing and maintains record of current price lists.
Posts billing transactions to accounting records and ensures accurate and consistent billing methods.
Orders, maintains and reconciles inventory by reviewing shipping documents and bill of lading to verify product received/returned and transferred in/out and enters product movement.
Coordinates physical counts of inventory, reconciles inventory variances, and posts inventory transactions.
Receives and records paid on accounts and prepares and balances daily deposits to sales report. Ensures daily credit of deposit to company's bank account.
Assist in monthly customer statement distribution.
Coordinates, schedules and prepares for meetings, as requested.
Answers phone and communicates with appropriate personnel to resolve customer inquiries in a timely manner.
Demonstrates a high degree of professionalism at all times and ability to maintain confidentiality.
Pays close attention to detail, prioritizes work daily and displays organization skills to keep up with continuously changing demands.
OTHER JOB FUNCTIONS
Assists department managers and sales staff with marketing activities.
Occasionally may be asked to drive and run local errands as requested.
Follows GROWMARK's Code of Conduct and Corporate Compliance Program, Environmental Health and Safety, OSHA and DOT policies and procedures, as they apply.
Performs all other duties as assigned.
REQUIREMENTS
Normally requires an Associate's Degree in related field, or the equivalent thereof, and related experience to demonstrate professional communication, computer proficiency, mathematical, and customer service skills.
Demonstrate essential abilities business knowledge, collaboration, communication, customer focus, decision making and skill development.
Ability to work independently and in a team oriented environment.
Must be able to work extended hours beyond those considered normal when required. Must have and maintain a valid driver's license and satisfactory driving record.
Occasionally lift 21-50 lbs.
Ability and willingness to participate in required training that may include education on GROWMARK's policies and procedures and additional training as it relates to the requirements of the position.
Prairieland FS, Inc strives to provide a Total Rewards package that delivers exceptional pay for exceptional performance, recognizes your dedication to our mission and helps us attract and retain the highest caliber of talent. The cornerstone of our benefits package is the company paid, defined benefit pension plan along with health and disability insurance, employer matched 401k plan, and other voluntary group benefit programs.
We are an equal opportunity employer.
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