What are the responsibilities and job description for the Office Administrator with HR Focus position at Grupo Plastilene?
Job Description:
This Administrative Assistant role supports the Human Resources, Purchasing, and Finance teams at Grupo Plastilene. The successful candidate will possess excellent organizational skills, attention to detail, and effective communication abilities.
Main Responsibilities:
- File management, document control, and office record keeping.
- Phone, email, and correspondence management services.
- Scheduling meetings, appointments, and travel arrangements.
- Report preparation, presentation creation, and other document production.
- Office supply maintenance, purchasing coordination, and delivery tracking.
- Recruitment process support, including job posting, resume review, and interview scheduling.
- Employee record maintenance and HR documentation updates.
- New employee onboarding and training assistance.
- Payroll processing, attendance tracking, and financial record-keeping tasks.
- Employee engagement and team-building activities coordination.
- Vendor sourcing, quote procurement, and purchase requisition preparation.
- Supplier relationship maintenance, delivery tracking, and invoice monitoring.
- Finance team collaboration for timely payments and transactions.
Requirements:
- Bachelor's degree in Business Administration, Accounting, or Finance.
- Proven experience in administrative roles, preferably in HR, Purchasing, or Finance.
- Microsoft Office proficiency (Word, Excel, Outlook, PowerPoint).
- Excellent organizational, multitasking, and written/oral communication skills.
- Confidentiality and sensitive information handling ability.
