What are the responsibilities and job description for the Administrative Support Specialist position at GSFoods?
Job Title: Administrative Support Specialist
Division: Cool Creations
Reports to: Plant Manager
FLSA Classification: Non-Exempt-Hourly
COMPANY OVERVIEW:
Cool Creations is a fruit and vegetables production company. They offer sliced and diced options and are available in myriad container sizes. Cool Creations is a sister company inside of C&C Produce. Which has operated the Midwest's Largest Produce Warehouse in North Kansas City since 1992. We deliver fresh produce to schools, restaurants, grocery stores, distribution centers, and healthcare facilities. As our business continues to grow, we are seeking dedicated, energetic individuals to join our team and contribute to our growing success.
POSITION OVERVIEW
The Administrative Support Specialist plays a vital role in supporting the financial and administrative operations of Cool Creations. This position involves a variety of accounting and administrative responsibilities to ensure smooth and efficient business processes. The ideal candidate is highly organized, detail-oriented, and proactive in addressing challenges.
PRIMARY RESPONSIBILITIES
- Bank Reconciliation & Transactions: Reconcile all banking transactions and post banking slips into FreshByte.
- Accounts Payable & Receivable: Reconcile all payable quantities and accounts; review and reconcile receivables with customers and accounts.
- Inventory Management: Assist with inventory stock-taking as needed and receive/reconcile supplies in FreshByte.
- Customer Accounts Management: Standardize price and product lists for customer accounts and email invoices to customers as needed.
- Portal Management: Review and reconcile customer and supplier portals (e.g., AWG, Bunzl, Imperial).
- Promotions & Sales Reports: Reconcile and update all promotional details into invoices and compile broker sales reports.
- Administrative Support: Provide general support for accounting and administrative projects as required.
QUALIFICATIONS
- Education: High school diploma or equivalent required; an associate degree in accounting or a related field is preferred.
- Experience: 2 years of experience in accounting or administrative roles; experience in food distribution or similar industries is a plus.
- Technical Skills:
- Proficiency in FreshByte or similar ERP/accounting systems.
- Strong Microsoft Office skills, particularly Excel.
- Language Skills: Bilingual in Spanish is a plus.
- Soft Skills:
- Detail-oriented with strong organizational abilities.
- Effective communication and interpersonal skills.
- Ability to multitask and prioritize in a fast-paced environment.
EOE M/W/VET/DISABLED
The above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements as the employee may be required to perform any other duties as assigned. In the event of an absence where the Buyer cannot perform these duties, the Manager will determine who shall perform these duties.
AFFIRMATIVE ACTION STATEMENT:
Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other protected factor under federal, state or local law.
