What are the responsibilities and job description for the Office Coordinator position at GSI Environmental Inc.?
Description
GSI Environmental Inc, a privately owned Environmental Engineering and Consulting firm, has an immediate opening in its Irvine, California office for an Office Coordinator. Duties and responsibilities include providing administrative support to ensure the efficient operation of the office. Supports GSI’s technical employees through a variety of tasks related to office organization and internal and external communications. Must have the ability to effectively communicate in person and via phone and email ensuring that all Office Coordinator duties are completed accurately and delivered with high quality and in a timely manner.
Key Responsibilities
Qualifications/Requirements:
GSI Environmental Inc, a privately owned Environmental Engineering and Consulting firm, has an immediate opening in its Irvine, California office for an Office Coordinator. Duties and responsibilities include providing administrative support to ensure the efficient operation of the office. Supports GSI’s technical employees through a variety of tasks related to office organization and internal and external communications. Must have the ability to effectively communicate in person and via phone and email ensuring that all Office Coordinator duties are completed accurately and delivered with high quality and in a timely manner.
Key Responsibilities
- Assist with planning and scheduling office events, meetings, conferences, and client meetings
- Assist with electronic file management
- Assist with booking travel arrangements when necessary
- Format reports, documents, and tables within Microsoft Word and Excel to be cohesive with GSI branding guidelines
- Assist technical teams with issuing reports and other project documents, including printing/copying, assembling, and shipping
- Support corporate accounting, marketing, and HR departments with routine administrative tasks and special projects
- Support technical team with following up on billings and collections
- Keep an inventory of and purchase/order supplies and expendables as needed
Qualifications/Requirements:
- Proven administrative experience
- Between 8 and 10 years of relevant experience
- Highly motivated self-starter with a passion for optimizing workflows and enhancing office efficiency
- Proficient in MS Office (Outlook, Word, Excel, Power Point, SharePoint) and Adobe Acrobat
- Excellent time management skills and ability to multi-task and prioritize work
- Outstanding written and verbal communication skills
- Strong organizational and planning skills
- High school diploma or equivalent; college degree preferred
- Ability to work in-office full time (40 hrs./week) with occasional need for extended hours
