What are the responsibilities and job description for the Office Coordinator position at GSM Industrial, Inc?
Description
GSM Industrial, a regional leader since 1983 in industrial fabrication, installation and mechanical contracting, is seeking an Office Coordinator to join our team. The ideal candidate will have proven administrative support experience in working with various departments throughout their career.
Essential Functions:
- Welcome visitors, manage incoming mail, answer phone calls, take messages or direct to appropriate parties, and maintain vendor and customer files.
- Provide administrative support to the management team, including email management and correspondence.
- Coordinate and schedule meetings and interviews for the management team.
- Assist with organizing special projects, such as office renovations.
- Help maintain and update company handbooks, operational documents, SOPs, and contact information.
- Track and report weekly KPI updates.
- Organize and file packing slips.
- Manage vehicle registrations and related documentation.
- Notarize documents as needed.
- Handle general office supply ordering and inventory.
- Create and manage IT support tickets.
- Assist in setting up new users by configuring software permissions and settings.
- Oversee annual software updates and contribute to IT project management.
- Provide support for accounts payable processes and documentation.
- Collect and file company credit card receipts.
- Process customer payments and apply deposits.
Requirements
Qualifications:
- 2 years experience in administrative or support roles.
- Strong organizational and multitasking skills.
- Proficiency in Microsoft Office Suite, and IT ticketing systems.
- Excellent written and verbal communication skills.
- Ability to maintain discretion when handling confidential information.
- Experience with bookkeeping or accounts payable is a plus.
- Notary certification is preferred.
At GSM we care about our employees. We are an equal opportunity employer that considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.
GSM Industrial is an exceptional place to work! We offer a competitive salary and great benefits within 30 days of hire. Exceptional benefits include: Paid Vacation, 401k Company Match, Paid Weekly, Paid Holidays, Family-owned and Operated for Over 75 Years, Cash Awards for Years of Service, Company-provided short-term disability and life insurance, Health/Vision/Dental Insurance with Capital Blue Cross, and a variety of supplemental insurances to select from.
Salary : $20 - $25
