What are the responsibilities and job description for the Transportation Office Manager/Dispatcher position at GT Transportation?
GT Transportation is looking to fill a full-time position for a qualified Office Manager/Dispatcher,
Charter Transportation Office Manager/Dispatcher Job Description:
The main purpose of this job is to assist in all processes related to the output and return of charters, contracts and the staff that supports them. Applicant must be be able to assist with office duties such as answering phones, typing contracts, generating driver paperwork, packaging trips, working on special projects as directed and other various job duties as needed.
We are looking for someone who is computer literate, goes with the flow, a self starter, and a team player. This is a fast paced job that combines computer and paperwork duties simultaneously. We are looking for someone who is able to stay engaged and aware throughout the work day. Duties are general and not limited to the list below and may change at any time to meet company needs.
Job Duties:
- Answer phones
- Quote intake and pricing
- Return calls on pending quotes
- Generate and correct contracts
- Package trips/generate driver paperwork daily
- Invoicing and record keeping
- Compare final contracts to the main charter calendar/book for dates, times, destination, etc…
- Verify payment & signatures on contracts
- ADA paperwork and compliance
- Assist with dispatch phone
- Calculate all per-diems/tolls/lax parking/any other outgoing $ for charters
- Point of contact for specific clients as assigned by the charter manager
- Match fuel receipts with invoices
- Process credit card payments
Job Skills:
- Strong organizational skills
- The ability to multitask while remaining detail oriented
- Excellent communication and human relations skills (verbal, written and phone)
- The ability to thrive under pressure or unusual assignments and remain calm
- Critical thinking skills are a must
- Experience in a dynamic work environment with constantly changing priorities
- Solid work ethic and loyalty to the company is a must
- Customer service skills are necessary
- Legible handwriting is important
- Able to learn quickly and retain information as it relates to the busing/transportation industry
- Self-starter
- Flexible
- Computer literate is a MUST! We work with various computer programs to accomplish many goals.
- Ability to perform many multitasking duties simultaneously
Job Types: Full-time, Contract
Pay: $22.00 - $28.00 per hour
Schedule:
- 8 hour shift
Work Location: In person
Salary : $22 - $28
