Administrative Assistant (Excel specialist)

Administrative Assistant (Excel Specialist)
Location: ​​​​​Tempe, AZ (Onsite)
Position Type: Direct Hire
Salary: $50,000 to $60,000

Create machine quotes through Salesforce & Excel with current information on machine description, options, and pricing

• Generate and format quote templates and order contracts in Excel
• Hands on experience with creating, processing, and maintaining sales orders, purchase orders, invoices, and other sales records
• Update and maintain customer and vendor information and records in CRM and ERP systems
• Check data accuracy in sales orders, purchase orders and invoices
• Process and track customers’ orders while providing updates from initial placement to final delivery
• Communicate daily with the Sales & Marketing Manager to ensure exceptional customer service is being provided
• Provide front desk customer service and welcome visitors
• Answers telephone for basic inquiries or identifies and locates individual/department who can provide answers
• Support the sales department with other administrative tasks, as requested

Skills and Abilities:

• Proven 2-4 years of work experience in Sales Administration or Support
• Hands on experience with CRM software (Salesforce a plus) and ERP systems (QuickBooks Desktop Enterprise)
• Intermediate proficiency with MS Office (Word & Excel, in particular)
• Ability to balance multiple tasks with changing priorities
• Ability to accurately follow instructions and consistently follow procedures
• Demonstrated ability to maintain strict confidentiality and handle sensitive matters with discretion
• Exceptional attention to detail and accuracy
• Must have clear and professional communication skills (written and oral)
• Demonstrated customer service focus and client communication skills
• Team player with high level of dedication
• Punctual and well organized
• Certification in Marketing, Sales or relevant field is a plus

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