PURCHASING MANAGER

Description

Why join GBRA?

· Competitive salary

· Medical, Dental, Vision, and Life Insurance at no cost to employee

· Texas County & District Retirement plan matched 2:1 at retirement

· Vacation and sick leave

· Paid Holidays

· 100% company-paid training

· License incentive program

· Educational assistance program

· Safety boot program

· Employee wellness program with gym reimbursement

· Employee recognition events

· Exclusive employee perks & discounts

FLSA STATUS:  Exempt

PAY RANGE: $71,962.00 - $119,936.00

REPORTS TO:  Executive Manager of Finance/ CFO

DIVISION: General

WORK LOCATION: 2225 E. Common Street, New Braunfels, Texas

SUMMARY

The Purchasing Manager oversees all aspects of purchasing processes required for a state governmental entity such as: preparing and soliciting Requests for Bids (RFBs), Requests for Proposals (RFPs) and obtaining quotes for services such as; specialized heavy equipment, vehicles, property, casualty and liability insurance, supplies, unique chemicals, and other items needed for GBRA business. Other responsibilities include managing the GBRA purchasing card (p-card) program; responding to a range of inquiries regarding purchasing procedures and status of bids and proposals; coordinating GBRA surplus auction processes; and any other duties as assigned. This position works closely with GBRA employees, division managers, vendors, consultants, and the public.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Administers purchasing processes by determining appropriate procurement method; preparing bid/proposal document and specifications in coordination with user department; responding to internal and external inquiries; reviewing and evaluating bids; preparing bid tabulations; providing user department bid submittals; researching vendors for bids and quotes; and conducting bid openings/meetings for the purpose of securing items and/or services in compliance with regulatory and purchasing requirements.
• Manages the internal procurement process by reviewing, researching and authorizing purchasing requests; soliciting informal quotes; issuing purchase orders; training GBRA staff on GBRA purchasing policies and procedures. 
• Maintains and updates the purchasing and procurement manual.
• Provides recommendations for updates to GBRA’s Purchasing webpage for the purpose of distributing information, authorizing action and/or complying with established purchasing practices and procedures. 
• Maintains purchasing records such as: RFPs, RFBs, Quotes, lists of bidders, legal and posting notices, purchase orders, vendor responses, submittals, bond and certificate of insurance, etc.
• Coordinates all functions related to the purchasing of equipment, supplies and services for GBRA by ensuring compliance with state and federal regulations, GBRA policies and procedures; serves as a liaison with vendors and GBRA departments; when practicable, consolidates orders for better management of expenses; and oversees required purchasing processes through purchasing cooperatives.
• Works with construction, engineering or operations personnel by maintaining bid calendar and assigning bid numbers, establishing bid schedules, and ensuring bond requirements are in accordance with construction bid requirements and timelines.
• Organizes and manages the sale and/or disposal of GBRA surplus property to ensure compliance with all laws, regulations, policies and procedures and maintains all surplus property information to include a list of surplus items, Board actions, legal notices, auctioneer’s website postings, buyer paid receipts, and transfer of titles when applicable.
• Serve as administrator of the p-card program, evaluate p-card trends and related opportunities for contracting.
• Ensures compliance with GBRA purchasing policies and procedures, Texas Water Code, and state and federal regulations by compiling data from a variety of sources to analyze issues related to procurement, researching contracts, suppliers, equipment and regulations, including evaluation of new products for the purpose of determining product and/or service pricing, need and availability.

Requirements

KNOWLEDGE/SKILLS/ABILITIES

• Knowledge of purchasing and procurement methods and procedures. 
• Knowledge of state procurement principles and practices. 
• Knowledge of accounting and business administration principles. 
• Supervisory skills and ability to coordinate activities with all divisions. 
• Ability to foster and maintain relationships with all operational and department managers and personnel.
• Time management and organizational skills with the ability to manage competing priorities and meet deadlines.
• Ability to maintain high level of confidentiality.
• Skills in using Microsoft Office programs.
• Skills in problem solving.
• Ability to make objective decisions and identify areas of potential problems. 
• Ability to perform routine and non-routine work assignments accurately and on time with little or no supervision. 
• Effective communications skills both orally and written.

EDUCATION/CERTIFICATIONS 

Bachelor’s degree from an accredited college or university with major course work in business administration, procurement, supply chain management or a related field.

Certification in the field of Purchasing preferred.

Experience and education may be substituted for one another.

EXPERIENCE

Minimum of five years of progressive experience in purchasing activities for a governmental entity. 

Experience in leading and managing purchasing processes and related staff is preferred.

MANAGERIAL RESPONSIBILITIES

Yes.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Standard physical activity such as periodic standing, walking, sitting, and basic motor skills to operate necessary computer programs.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary : $71,962 - $119,936