Administrative Assistant

Who we are:

Guaranteed Rate Affinity, LLC (“Guaranteed Rate Affinity”) is a joint venture between Guaranteed Rate, Inc (NMLS: 2611) and Anywhere Real Estate Inc. Through this joint venture, Guaranteed Rate Affinity provides mortgage origination services to the clients of more than 700 Coldwell Banker and select Sotheby’s International Realty offices owned by NRT LLC, a subsidiary of Anywhere and the nation’s largest residential real estate brokerage company. In addition, Guaranteed Rate Affinity markets its services to consumers and unaffiliated realtor referral sources.

Location: 348 West 14th Street Second Floor, New York, NY 10014

What’s the Role?

Guaranteed Rate Affinity is currently seeking a hard-working, dedicated Administrative Assistant to join our innovative and passionate team.

The Administrative Assistant will provide administrative support to the business on a daily basis by providing administrative support to ensure efficient operation of the department. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Responsible for confidential and time sensitive material.

Essential Duties and Responsibilities:

• Maintains all departmental records and provide administrative support.
• Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
• Assist with meeting coordination and maintain calendars / scheduling.
• Manage and organize the daily calendar for the department demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
• Assist with implementing an effective communication strategy within the department.
• Thoroughly research and respond to questions and requests from managers and employees
• Other administrative duties as assigned by Leadership.
• May assist with special projects as needed.
• Build and maintain good business relationships with executives and administrative staff across the organizations.
• Participation in general administrative duties, distributing mail, ad-hoc projects, committees and/or group events.
• Promote a fun and team-oriented work environment.

Competencies:

• Excellent verbal and written communication skills with ability to communicate with all levels within the organization
• Strong time-management skills, follow up, and follow through with ability to multitask and meet deadlines
• Holds self and others accountable
• Able to work independently and as a team member
• Innovative thinking that provides solutions to problems and issues
• Strong knowledge of Microsoft Outlook, Word, Excel, PowerPoint and other Office products
• Ability to exercise discretion and maintain confidentiality
• Exceptional planning and organizational skills
• Ability to speak, hear and type

Required Education / Experience:

• High School Diploma, GED or equivalent certification
• Minimum of 2 years administrative experience or similar office experience
• Minimum of 2 years experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

NOTE: This job description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Compensation: Hourly

Employees are eligible to receive a base pay range of $31.25 - $36.06 hourly wage (and as applicable by state and federal law).

In addition, the Company offers a comprehensive benefits program to eligible employees, including eligibility to participate in a company-sponsored 401(k); vacation benefits; eligibility for medical, dental, vision, and prescription drug benefits; flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts); life insurance and death benefits; critical care insurance; personal accidental insurance; commuter benefits; pet insurance; certain time off and leave of absence benefits; well-being benefits (e.g., employee assistance program); and other supplemental benefits (e.g. legal planning assistance; identity theft protection; pet insurance; wellness resources).

Applications are being accepted on an ongoing basis.

To apply, please submit your resume and application via LinkedIn.

Guaranteed Rate Affinity is an Equal Opportunity Employer that welcomes and encourages all applicants to apply regardless of age, race, sex, religion, color, national origin, disability, veteran status, sexual orientation, gender identity and/or expression, marital or parental status, ancestry, citizenship status, pregnancy or other reason protected by law.