Health Information Manager

Health Information Manager

Location: Guardian Angels Care Center – Elk River, MN

Job ID: 2919

Salary Range: $60,548 - $75,691 (Based on Experience)

Schedule:

• Full Time, Exempt

Position Summary:

The Health Information Manager is responsible for maintaining accurate and up-to-date medical records of all residents, past and present, per regulations, policies, procedures, and best practices. The HIM is also responsible for destroying medical records in accordance with state/federal laws and regulations after the required number of years from discharge. Responsible for the overall supervision of the Health Unit Coordinators and the services they provide. All services are provided in accordance with Guardian Angels' mission.

Job Duties:

• Maintains overall resident clinical record quality per established procedures and regulations, ensuring records comply and information is accurate and timely.
• Monitors the medical record for completeness and accuracy. This includes but is not limited to gathering and organizing information regarding resident health records, admissions forms, readmissions, discharges, and transfers, organizing, thinning, and destroying health records per policy, and completing ICD-10 coding for all new residents and on an ongoing basis for current residents. 
• Interacts with other departments externally and internally to provide Health information.
• Maintains effective communication and excellent customer service standards internally and externally.
• Audits medical records regularly to maintain compliance.
• Follow up with the Clinical Managers or designee with any problem areas.
• Manages the release of information/requests of health record information.
• Submits all MDS data electronically accurately and timely per established regulations and policies.
• Keeps current with current legislation, industry policies, and best practices.
• Inputs physician orders, diagnosis, and ICD coding to maintain accurate, computerized medical sheets, physician orders, etc., and ensures information is timely and up to date.
• Tracks and schedules MD/NP visits and notifies DON of overdue MD/NP visits.
• Notifies MD/NP of visits due based upon required intervals.
• Tracks the receipt of physician progress notes, follow-up visits, discharge summary reports, post-hospital admission cause of death information, and the tracing of routine scheduled laboratory testing.
• Maintains tracking systems to facilitate QA projects within the facility, such as psychotropic medication monitoring.
• Maintains assistance with scheduling resident appointments.
• Assists with survey and OHFC investigations and provides data gathering and information as directed.
• Supervises the Health Unit Coordinators and provides technical support and backup as needed.
• Develops and leads an effective team that achieves desired outcomes and provides excellent customer service.
• Provides assigned staff coaching, discipline, mentoring, and guidance.
• Interview potential staff and make hiring decisions.
• Completes employee check-ins and performance reviews as required.
• Overcomes obstacles and provides solutions.
• Meets deadlines as established and communicates with supervisor if concerns arise or timelines won’t be met.
• Maintains the department budget and works with the Director of Nursing and Administrator regarding budgetary needs or concerns to ensure budgetary standards are met.
• To assist in providing a dignified, respectful, resident-centered environment for residents.
• Follows universal precautions, facility infection control guidelines, sanitation, and safety standards of practice in all work and activities.
• All duties will be performed in accordance with current standards, guidelines, state and federal regulations.
• Uphold confidential information as required by Guardian Angels Care Center policy and procedure and as related to HIPPA.
• Uphold the mission, vision, and values of the Guardian Angels.
• Performs all other duties as assigned.

Qualifications:

• A Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) is required.
• Three years plus experience in healthcare, preferably in a long-term care setting, including medical terminology, disease process, long-term care, short-term care, and subacute expertise, is required.
• ICD-10 certification or ability to obtain within three months of employment.
• Thorough knowledge of state and federal regulations pertaining to health information management.
• Working knowledge of the Quality Assurance process in the long-term care/subacute setting.
• Knowledge of the Minimum Data Set (MDS), electronic submission.
• Proficient computer skills are required in Microsoft Office, medical software, PCC, document management software, database user interface, and query software.
• Attention to detail and the ability to multitask multiple projects and meet deadlines.
• Ability to lead a team efficiently and maintain business quality standards.
• Able to maintain confidentiality.
• Self-motivated, ability to work independently and prioritize.
• Excellent verbal and written (read, write) communication skills.
• Maintains good attendance and punctuality.
• Ability to work on call as needed and provide manager on-duty responsibilities.

Benefits Include:

Competitive wages with credit for experience. Medical, Dental, Vision, Health Savings Account (HSA) - 3:1 Employer Match, 403(b) Retirement Plan with Employer Match, Employer Paid Short-Term Disability, Employer Paid Life Insurance, Pet Insurance, Paid Time Off/ESST, 10 Holidays, $1,000 Referral Bonus, Employee Support Program (EMPOWER), and Free Gym Membership – Club GA & Gym 365 Locations. All benefits are subject to the eligibility requirements of each benefit plan.

Mission: 

Guardian Angels provides exceptional health care, housing and supportive services to seniors and their families in the spirit of Christ's love

About Guardian Angels:

Guardian Angels Senior Services is a trusted provider committed to the well-being of seniors through a range of specialized offerings. With a focus on personalized care, our dedicated team ensures that individual needs and preferences are met with compassion and expertise.

We serve more than 3,000 individuals and their families each year in the communities of Albertville, Becker, Elk River, Otsego and Zimmerman. We are blessed with a dedicated, compassionate staff of approximately 500, as well as hundreds of volunteers, members of the Friends of GA and loyal donors.

EEO/AA