Grants Coordinator

Guardians of Honor is a small management consulting firm supporting the federal government since 1997 (www.gohnow.com). GOH is seeking an exceptional STEM engagement professional.

The Grants Coordinator is responsible for providing dedicated customer service to clients by executing grants management processes that deliver on client needs and expectations. The coordinator organizes and executes specific tasks throughout the grants management lifecycle to enable a seamless participant, grantee, and client experience. Along with improving past performance with returning clients, this position’s detailed, high-quality, on-time completion of tasks, sets up GOH for new and recurring business.

Essential Functions:

• Monitor project timelines and task allocations - updating management tools with status for assigned activities in real time
• Coordinate and collaborate across team to assure that all work products content and functionality are of highest quality and informed with up-to-date information
• Attend and take quality notes during weekly contract management and daily stand-up meetings as needed to support contract execution
• Develop SOPs and QC procedures; and update to reflect efficiencies, best practices, and lessons learned
• Contributes to client progress and status reports (i.e., monthly reports, weekly registration metrics, etc.)
• Develops and edits agendas and meeting minutes from client planning committee meetings and status meetings
• Prepare and maintain project file folders with all completed work products, artifacts, and deliverables
• Contribute to quality control process - to include peer review of work products and coordinating QC of deliverables
• Document quality control of work products and deliverables prior to delivery to client and/or management
• Stay up to date on necessary technology and processes and show initiative in capturing, documenting, and implementing best practices and lessons learned to improve quality and efficiency of services and solutions
• Provide support and training of existing team members on selected tasks as needed
• Develop databases, reports, and other tools as needed to support efficiencies and process improvement
• Support and / or lead key pre- and post-award grants management tasks - including all materials, correspondence, web content, surveys / forms and information collection tasks, reviewer/competition websites, SharePoint sites, answering emails and phones, preparing analysis and reports, help desk inquiry log, application screening, reviewer recruitment, reviewer and panel rosters, panel assignments, honoraria payments, funding slates, decision letters, project abstracts, G5/GrantSolutions/etc. administration, closeout functions, and other tasks as assigned
• Review applications for compliance and eligibility and screen for data points
• Assist with panel reviewer outreach and solicitation, confirmation, COI, and Review Forms
• Coordinate reviewer honorarium disbursement
• Draft review materials and correspondence
• Assist with post-panel documentation: decision letters, project abstracts, etc.
• Data entry into web-based grant management database
• Prepare and distribute notes and other documentation; prepare mailings, coordinate travel process for reviewers and event/meeting attendees
• Develop competition websites, SharePoint sites, and information collection activities from start to finish
• Coordinate onsite panel review logistical elements with event team (site selection, lodging room block, travel, onsite support plan, etc.)
• Support coordination and development of methodologies to support functional team in execution of daily activities to include data storage, data validation, data analysis, etc. to support project goals
• Maintain and update grants management databases
• Support database administration and oversee maintenance of data, databases, and systems
• Serve as task lead and junior project manager as needed for defined projects and activities

Other Duties:

The scope of the job may change as necessitated by business demands. Also, the essential functions described are not a comprehensive list of duties and responsibilities; additional tasks may be assigned.

Supervisory responsibilities: None

Competency (Knowledge, Skills, Abilities)

• Demonstrates professionalism in conduct, perspective, and all aspects of work
• Demonstrates the ability to plan and maintain control of time spent on specific tasks, with intent to work smarter, not harder
• Demonstrates proficient written and verbal communication skills in daily communication, client interaction, and work products
• Able to work individually and with other to achieve project and organizational goals
• Understands and follows company standards to deliver consistent and predictable results
• Demonstrates specialized knowledge and abilities within service areas
• Demonstrates ability to plan, lead and manage projects to deliver desired outcomes
• Dutifully provides oversight of personnel and processes to ensure obligations are being met
• Participates in business goal setting and attainment, directly adding value to the bottom line

Work environment: The work environment is a typical office setting, a virtual/remote setting, or an onsite event location.

Physical demands: The physical demands of the job include sitting for extended periods, walking, and standing for extended periods, and occasional lifting of up to 40 lbs.

Position type and expected hours of work: This is a full-time non-exempt position. Typical work hours are Monday-Friday, 40-50 hours per week. Some job activities may be required outside of typical workdays/hours. Overtime is expected during peak periods.

Travel: May require overnight travel for 2-5 days up to 8 times per year

Required education and experience: Bachelor’s degree required