What are the responsibilities and job description for the Shipping & Receiving Coordinator position at Guardiar?
Responsible to manage incoming deliveries by verifying and signing for shipments, will coordinate and schedule the trucks unloading, receiving, quality checks, receive material in the system and storing materials on assigned location on a timely and efficient matter, while maintaining the area in a safe and orderly workspace. This role is critical for the inventory control and will support with cycle count of product or any other duties assign by the Manager.
Essential Accountabilities:
- Accountable for the accuracy of the receiving records, to help manage the account payable flow on time.
Essential Responsibilities:
- Coordinate the unloads of Receiving materials from the inbound trucks or any other inbound transportation method.
- Coordinate verification of the count to match the information provided in the BOL.
- Responsible to assure the right handoff to quality to check the quality of the products.
- Responsible to coordinate the movement of the material to the registered location and update the location information in the system.
- Responsible for receiving the Suppliers documents in IFS, verifying, distributing and scanning the documents into the system, informing Purchasing of any issues and moving received goods after they are verified out of QC.
- In a team effort with purchasing, investigates and resolves Account Payable’s conflicts between suppliers invoicing and receiving Evidence.
- Teams with supplier to ensure our policies are met.
- Stores and Files Receiving documents on SharePoint.
- Set appointments for trucks with incoming goods, checks-in trucks and ensure that the department runs efficiently and follow the process to maintain quality and inventory control requirements.
- Key performance parameters
- Receiving Records accuracy – goal of 0 exceptions to Accounts payable flow. Daily Record Completion
Required Knowledge, Skills, and Abilities:
• Computer skills – particularly Microsoft Excel
• Bi-lingual Spanish-language proficiency is a plus
• MRP/ERP system proficiency (knowledge of IFS system a plus)
• Ability to create and follow a schedule
• Ability to meet work schedule (Able to work between 10 to 12 hrs.)
• Ability to train, plan and coordinate the functions of the receiving team.
• Good organizational and communication skills, and the ability to be a productive team member of a growing company.
Education/Experience:
- Experience in a warehouse environment – Inventory control skills / Receiving
- Experience with Forklift a plus
- OSHA regulations a plus
- High School Diploma GED
Traits/Competencies required
- Proactive, ambitious. Wants to evolve into a highly recognized individual
- Task and goal oriented. Defines and agrees tasks and goals (what is going to be done by when) with direct line supervisor/manager
- Personally accountable. Understands the difference between accountability and responsibility, is in charge of tasks and goals and will get them done as agreed despite situations which might cause delays
- Ability to meet short deadlines, and willingness to work additional hours during deadline periods
- Team player. Sees him/herself as an important component of a high-performance team which delivers projects that keep people and assets safe, and draws motivation from being part of the solution
- Self-Directed/Disciplined – good self-management skills
- Fast paced and decisive
Job Location
Ennis, TX
