Administrative Shipping and Receiving Coordinator

At Guardsman Global LLC, we are a growing and innovative leader in the Wet Wipe Manufacturing, dedicated to efficiency, quality, and excellence. We are currently seeking a highly organized and detail-oriented Administrative Coordinator.

If you have strong administrative skills, are proficient in Google Suite and inventory management, and thrive in a fast-paced environment, we encourage you to APPLY TODAY!

Position: Administrative Coordinator

Location: Schaumburg, IL
Job Type: Full-Time
Pay: $18 - $20/hr.

Job Summary:

The Administrative Coordinator will play a vital role in supporting office operations, inventory management, and shipping & receiving processes. This position requires strong organizational, communication, and problem-solving skills, as well as the ability to multitask and ensure seamless coordination between departments.

Key Responsibilities:

Administrative Support:

• Provide general administrative support to the office and warehouse teams.
• Perform data entry, filing, and document management to maintain accurate records.
• Assist with cycle counting, verifying production records, and updating inventory files.
• Proofread and edit reports, documents, and production records for accuracy.
• Maintain organized filing systems and ensure documentation is up-to-date.
• Assist with calendar management, scheduling, and office organization.

Shipping & Receiving Coordination:

• Review, verify, and label incoming materials to ensure accurate inventory tracking.
• Prepare shipments, including packing, labeling, and documentation for outbound orders.
• Maintain inventory records and report discrepancies or shortages.
• Coordinate with warehouse staff, production teams, and vendors to ensure timely shipping and receiving.
• Monitor and update shipping logs, reports, and tracking information.

Customer Service & Communication:

• Communicate with suppliers, vendors, and internal departments regarding shipments, deliveries, and inventory updates.
• Provide excellent customer service by maintaining a professional and positive demeanor in all interactions.
• Assist with special projects, reports, or administrative tasks as assigned.

Required Skills & Qualifications:

• 2 years of experience in office administration, warehouse coordination, or a similar role.
• Proficiency in Google Suite (Docs, Sheets, Gmail, Drive, etc.) and other administrative software (Microsoft Office).
• Strong organizational and time-management skills to handle multiple tasks efficiently.
• Ability to proofread and edit documents for accuracy and completeness.
• Strong communication and interpersonal skills to interact with teams, vendors, and customers.
• Experience in inventory management, shipping, and receiving is a plus.
• Ability to work effectively in a fast-paced environment while maintaining attention to detail.

Benefits & Perks:

• Competitive salary with potential for growth.
• Health, dental, and vision insurance after 90 days.
• 401(k) plan with company matching.
• Paid Time Off (PTO) and paid holidays.
• A collaborative work environment that values teamwork and professional development.

Work Schedule & Location:

• Monday – Friday | 7:00 AM - 3:30 PM | On-Site
• Location: Schaumburg, IL

Join Guardsman Global and be part of a dynamic team that values efficiency, teamwork, and continuous improvement!

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Education:

• Associate (Preferred)

Experience:

• Customer service: 1 year (Preferred)

Language:

• Spanish (Required)

Ability to Commute:

• Schaumburg, IL 60193 (Required)

Ability to Relocate:

• Schaumburg, IL 60193: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $20