Administrative Assistant

Business Unit: Gudenkauf, a Congruex Company
Reports To: Admin Supervisor
Salary will be determined based on skills and experience in relation to the role

Gudenkauf, a Congruex Company
Gudenkauf is a diversified telecommunications, utility and systems integration solution provider with the personnel, equipment, expertise, and experience to deliver even in the toughest and most complicated conditions. We offer a variety of services from outside plant construction, fiber optic splicing and testing, utility locating, intelligent transportation systems, gas line cathodic protection, and emergency restoration services. We have grown to service the states of Ohio, West Virginia, along with expanding into Kentucky, Indiana, Michigan, Virginia, and Pennsylvania.

Congruex
Congruex was formed in 2017 to take advantage of historic demand for digital connectivity. The digital networks we design and build for our clients enable everything in the modern world to operate, from healthcare and energy to transportation and social interactions. Few companies in our industry can operate at scale and self-perform services like our multinational team. Our clients choose Congruex to deliver turnkey digital networks under a single platform. Our unified vision is to become the best end-to-end provider of network design and build services in the U.S.

We are the One Congruex Family. We are building tomorrow, together.

Our Mission & Values
It is our mission to satisfy our customers by providing the expertise, technology, and resources necessary to build better networks.

Congruex is committed to the overall health, wellness, and safety of our people. We support diversity, inclusion, and the right to live freely with mutual respect.

These values are ingrained in our core values of GRIT.

At Congruex, GRIT is an acronym for guts, reliability, improvement, and teamwork – having the GUTS to do the right thing, being RELIABLE to deliver what we promise, IMPROVING ourselves every day, and embracing TEAMWORK together as One Congruex.

Job Summary:
We are looking for an Administrative Assistant to join our growing team. The Administrative Assistant will perform specialized complex clerical and administrative assignments related to Office, Finance, and Field Construction operations. Duties of the Administrative Assistant include providing support to managers and employees, assisting in daily office needs, and managing the company’s general administrative activities.

Job Responsibilities (Including, but not limited to):

• Provides administrative support to the Finance Team, Management Team, and Field Construction personnel.
• Types, files, records, computes, and maintains confidential and privileged information related to business office operations and construction services.
• Composes emails and correspondence to coordinate between certain areas of the company.
• Coordinates meetings – schedules rooms, sets-up, prepares hand-outs.
• Answers the phone and directs callers’ inquiries to the proper person in the company, screens inquiries, takes accurate messages, and schedules appointments.
• Directs client inquiries, complaints, and concerns to the appropriate persons.
• Supports the daily office functions including mail distribution, pickup, and delivery.
• Conducts weekly cleaning of the office space as well as organization.
• Maintains and/or shops for business office supplies and equipment, and other miscellaneous errands as needed.
• Assists other office personnel in support of company operations.
• Other related duties as assigned by management.

Required Skills & Qualifications:
General

• High school diploma or GED equivalent.
• Associate degree in Business Administration, Computer and Office Technologies or similar field preferred.
• At least 1 year of experience in a similar role.
• Deadline driven, self-motivated, and technically savvy.
• Ability to handle confidential documentation in a professional manner.
• Excellent verbal and written communication skills.
• Superior time management skills.
• Strong attention to detail.
• Ability to be flexible, take direction with ease, including changes to schedule and workflow priorities.
• Critical thinking skills: make assessments and provide solutions to problems.
• Superior customer service skills.
• Must have reliable transportation.
• Able to sit and look at a computer screen for long periods of time.

Technical

• Working knowledge of office equipment, such as printers, computers, and copiers.
• Proficiency in Microsoft Office Systems.

Desired Skills & Qualifications:

• Previous construction customer service a plus.

Employment Status:

• Exempt (Salaried)
• Full-time
• Eligible for full benefits package, 401(k) with company match, paid holidays, and paid time off.

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor.

Requirements are representative of minimum levels of knowledge, skills, and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently.
This document does not create an employment contract, implied or otherwise, other than an “at-will” employment relationship.