What are the responsibilities and job description for the Contract Administrator position at GUERDON, LLC?
At Guerdon LLC, we’re not just building structures - we’re revolutionizing the construction industry. As the leading manufacturer of large-scale modular construction projects in the Western U.S. and Canada, we combine cutting-edge off-site fabrication with traditional on-site construction to deliver high-quality multi-family housing, hotels, and workforce housing faster and more efficiently.
Headquartered in Boise, Idaho, our innovative approach allows us to build smarter, reduce waste, and streamline project timelines—making a real impact in the industry. We take pride in our skilled team of professionals who bring expertise, dedication, and innovation to every project. At Guerdon, you’ll be part of a forward-thinking company where your contributions matter and career growth is encouraged.
Join a team that’s shaping the future of construction with cutting-edge solutions!
Position Overview
We are seeking an experienced Contracts Administrator to manage all corporate sales and supply contracts. In this role, you will be the key owner of contract administration, ensuring accuracy, compliance, and efficiency throughout the contract lifecycle. You will collaborate with internal teams, clients, and external partners to oversee financial transactions, escrow management, insurance, and tax compliance.
This is a full-time, on-site position in Boise, Idaho.
Key Responsibilities
- Contract Administration & Compliance
- Oversee contracting and document control processes
- Continuously improve and streamline contract templates and exhibit documentation
- Review and update state/local sales tax rates and allowances for project locations
- Ensure all business licenses are current and compliant
- Escrow & Financial Management
- Set up escrow accounts, negotiate agreements, and resolve escrow agent details
- Create and maintain cash flow projections based on milestone schedules
- Generate and manage payment schedules, deposits, and invoices per contract
- Establish and track deposit dates, invoice payments, and overall project funding
- Insurance & Bonding
- Obtain quotes and place project-specific insurance policies
- Manage bonding requirements, including invoicing and premium collection
- Handle requests for insurance certificates and riders as needed
- Lien & Title Management
- Set up and oversee conditional and unconditional lien releases
- Work with local title companies to negotiate solutions and ensure compliance
Qualifications & Requirements
- Bachelor’s degree in a related field
- 5 years of experience in contracts administration
- Construction contract administration experience preferred
- Proficiency in Microsoft Office applications (Excel, Word, Outlook, etc.).
- Experience with NetSuite ERP is preferred
- Strong organizational and communication skills
- Must be authorized to work in the U.S. and able to pass a pre-employment drug screen and background check.
- On-site position—remote work is not available.
Benefits
- Employer-paid health insurance for employees.
- Optional dependent health coverage.
- 401(k) retirement plan.
- Voluntary benefits, including dental, vision, short-term disability, supplemental life, and accident insurance.
- Employer-paid life insurance and long-term disability coverage.
Guerdon LLC also participates in E-Verify. For more information, visit: www.e-verify.gov
Interested in joining our team? Apply today!
