What are the responsibilities and job description for the Accounts Payable Specialist position at Guild Garage Group?
MAJOR RESPONSIBILITIES
- Review, verify, and enter into the accounts payable sub-ledger invoices for purchase order and non-purchase goods and services.
- Ensure invoices are approved, entered into the system accurately, coded to the proper accounting unit, and coded to the correct general ledger account. Also, responsible for entering invoice descriptions accurately so information in the system facilitates future analytical review and analysis.
- Ensure that invoices are entered in a timely manner so that payments may be processed within the established payments terms.
- Set invoices up for payment.
- Prepare and process electronic transfers and payments.
- Prepare and perform check runs.
- Reconcile vendor statements each month and work with vendor to resolve issues (paid invoices or unapproved invoices) that are not reflected in the statement.
- Prepare analysis of accounts.
- Monitor accounts to ensure payments are up to date.
- Research and resolve invoice discrepancies and issues.
- Maintain vendor files. Maintain A/P related files, records and digital documents.
- Correspond with vendors and respond to inquiries.
- Produce monthly reports.
- Assist with the month end closing.
- Assist in year end 1099 preparation.
- Provide supporting documentation for audits.
SKILLS, KNOWLEDGE & ABILITIES
Exceptional organizational skills and attention to detail.- Strong communication, presentation and writing skills.
- Ability to communicate effectively with all levels of management.
- Ability to work well under pressure in a fast paced, dynamic environment.
- Ability to multitask and prioritize effectively.
- Ability to effectively manage teams as well as work effectively as part of a team.
- Passion for providing excellent service and quality.
REQUIREMENTS
- High School Diploma or GED required. College degree preferred.
- 5-7 years prior experience in a like or similar position.
- Demonstrate initiative and follow-through.
- Ability to work with minimal supervision and determine task priorities.
- Advanced analytical and problem-solving skills.
- Excellent computer skills. Experience using ERP systems such as Sage Intacct.
- Superior organization, project, and personnel management skills.
- Ability to think through problematic situations suggesting viable solutions.
WORK RELATIONSHIPS
The Accounts Payable Specialist works with all levels of management, including executives, managers, and supervisors within the Company. Additionally, positive professional contact with external clients is required to provide for smooth flow of information and materials regarding receipt and delivery of products and distribution services.
Guild Garage Group LLC is an Equal Opportunity Employer AA/EOE/M/F/V/D. In compliance with the Americans with Disabilities Act, Guild may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
All candidates are required to undergo pre-employment Background and Drug Screenings, as well as a Motor Vehicle Record Check.
*This posting provides details on potential commissioned compensation ranges and possibilities. These amounts are not guaranteed and should in no way be construed as a salary offer.
