Office Assistant

JOB SUMMARY:

The Office Assistant is responsible for the daily operations of the office, ensuring smooth workflow, and maintaining a productive and efficient work environment. This role includes administrative support, client contact, and facilities management. The Office Assistant will work closely with all departments to provide the necessary support and resources. This position is temporary during tax season.

DUTIES AND TASKS:

Document Management:

• Manage the flow of documentation in and out of the office.
• Ensure that all documents that come into the office are scanned into the practice management system.
• Send all pertinent documents to clients when tasks are completed.
• Process invoices upon task completion.
• Establish new client profile in practice management system.

Office Operations:

• Manage the day-to-day operations of the office.
• Maintain office supplies inventory and place orders as needed.
• Ensure the office is clean, organized, and well-maintained.
• Coordinate maintenance and repairs of office equipment and facilities.

Administrative Support:

• Provide administrative support to staff.
• Handle correspondence, emails, phone calls, and scheduling,
• Prepare and edit documents, reports, and presentations.
• Organize and maintain files and records.

Communication:

• Serve as the initial point of contact for internal and external communications.
• Answer and direct phone calls, emails, and other correspondence.
• Foster a positive and collaborative office environment.
• Direct external correspondence to the appropriate employees.
• Handle incoming and outgoing mail and packages.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

· Experience:

• Proven experience as an Administrative Assistant, or similar.
• Experience with office management software and tools.
• Skills:
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in office management procedures and basic accounting principles.
• Ability to handle confidential information with discretion.
• Problem-solving and decision-making skills.

ENVIRONMENT:

The work environment characteristics described here are a representation of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term “qualified individual with a disability” means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of this position.

While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office, handle various type of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.

NOTICE:

The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Gulf Coast Accounting and Tax is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee and client success.

Job Types: Full-time, Temporary

Pay: $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Commute:

• Palm Harbor, FL 34683 (Required)

Ability to Relocate:

• Palm Harbor, FL 34683: Relocate before starting work (Required)

Work Location: In person

Salary : $20