Administrative Compliance Assistant

Position: Administrative/Compliance Assistant

Department: Operations

Purpose: Assists in the development, enhancement and administration of credit union security, fraud prevention and compliance. Performs specialized or confidential administrative support duties.

Scope: Under the direct supervision of the VP of Operations/Branch Coordinator, incumbent is responsible for administrative and compliance assistance. Must comply with applicable statutes and regulations including, but not limited to, the Bank Secrecy Act, The USA Patriot ACT, and follow all policies and procedures set forth by the credit union.

Reports to: VP Operations/Branch Coordinator

Supervises: None

Machine Skills: Fax Machine, P.C. experience including using MS Word, Excel, Typewriter, Copy Machine and 10 Key calculators.

Job Specifications: High School graduate or equivalent. Some college coursework preferred. Administrative experience required. Detail-oriented, well organized, self starter who is able to work independently and maintain high confidentiality standard. Must have advanced knowledge of spreadsheets and word processing software and a comfort with the use of new technologies and software applications. Excellent analytical, research, and oral/written communication skills. Ability to handle simultaneously, multiple tasks and changing priorities in an efficient and effective manner.

Physical Requirements: Must be capable of lifting up to 25 pounds. Job requires frequent viewing of computer screen, continual eye coordination and hand/wrist movement and finger manipulation. Must be able to sit for long periods of time as well as stoop, bend and reach overhead.

Job Duties:

· Perform specialized or confidential administrative duties, including researching data and preparing reports as needed

· Prepares documentation to comply with subpoenas and summons of records.

· Responds to freeze, levy and garnishment requests

· Performs daily post office pickup, delivery distribution of incoming/outgoing mail

· Verifies and processes all return mail which includes calling members, charging fees, updating and re-mailing; Monitors new membership return mail for any indications of fraudulent activity

· Monitors daily dormant activity report to ensure proper documentation is obtained for any activity

· Verifies accuracy of eStatements monthly

· Archives Digital Deposit images daily; verifies totals against each accounting center

• Assist with EOY data verification and proper IRS reporting.
• Logs and verifies wire transfers
• Responds to Social Security Administration verifications; mail and online requests
• Tracks and disburses supplies of money orders, check stock and print material from vendor
• Processes daily and monthly member certificate dividend checks
• Serves as backup for Fincen 314A biweekly download
• Weekend availability

Job Type: Full-time

Pay: From $14.00 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Weekends as needed

Experience:

• Customer service: 1 year (Required)
• Administrative: 1 year (Required)

Work Location: In person

Salary : $14