What are the responsibilities and job description for the Accounting Specialist II position at Guntersville City Board of Education?
Guntersville City Schools Job Description
Position Title: Accounting Specialist II
Location: Central Office
FSLA Status: Non Exempt
Reports to: Chief School Financial Officer
Contract Period: 240 Days
Salary Range: Board Approved Salary Schedule depending on experience
Qualifications:
Comprehensive knowledge of double entry accounting
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Experience with NextGen accounting software, Excel and Word preferred
Skills in problem solving, multi-tasking, dealing effectively and professionally with the public and employees
Possess and demonstrate high ethical standards, accountability and integrity and ensure
compliance with Guntersville City Schools financial guidelines
Four year degree from an accredited college or university in Accounting or Business Field preferred or 5 years experience in accounting
Background Check:
Required (HB 402 ACT 99-361 Alabama Legislature) Upon offer of employment, employees will be required to submit legible fingerprints for a background review by the Alabama Bureau of Investigation.
Essential Duties
Performs accounts payable duties that include, but are not limited to, the issuance of purchase
orders, accurate coding and posting of invoices, vendor maintenance and timely payments to vendors
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Maintain a central purchase order system
Trace errors and records adjustments to correct charges or credits in accounts payable data
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Reconciles accounts as directed
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Maintains records and produces reports as directed
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Participates successfully in the training program offered to increase skill and proficiency related to assignment
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Reports potential problems, unusual events or work irregularities to appropriate administrative or supervisory personnel
Responds to inquiries and concerns in a timely manner
Assists in the preparation of monthly and end of the year financial statements
Assists in fiscal year end closeout
Assist in preparation for the annual audit
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Assist in the preparation of the Board’s annual budget
Ensure school systems receive W-9 forms from Vendors
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Process compilation and submission of form 1099’s
Create bank transfer data to AP Clearing fund after AP check processing
Prepares and submits bank deposits
Maintains inventory of the Board’s fixed assets
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Monitors account balances and related financial activity for the purpose of ensuring that
allocations are accurate, expenses are within budget limits and/or fiscal practices are followed.
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Assists school bookkeepers with tasks and procedures
Cross train in finance department to backup payroll
Assist CSFO in conducting any internal audits as needed
Act as liaison between employees and agencies such as Retirements Systems of Alabama, PEEHIP and other companies as needed
Assist new employees in filing out all applicable paperwork relating to payroll
Carry out all assigned responsibilities in accordance with federal, state and local laws
Ability to maintain confidentiality of specified information as required
Performs other related duties as assigned
Important Notes
Essential Duties:
Job descriptions are designed and intended only to summarize the essential duties, responsibilities, qualifications, and requirements for the purpose of clarifying the general nature and scope of a position’s role as part of the overall organization. Job descriptions do not list all tasks an employee might be expected to perform and they do not limit the right of the employer/supervisor to assign additional tasks or otherwise modify duties to be performed – even if seemingly unrelated to the basic job. Every employee has a duty to perform all assigned tasks (An employee who is assigned a duty or task believed to be unlawful should report the assignment to their direct supervisor). It should also be noted that the order of duties/responsibilities as listed in the job description is not designed or intended to rank the duties in any order of importance relative to each other.
Minimum Requirements:
In filling a vacant position, preferred or required credentials regarding education, training experience, and other bona fide occupational qualifications may be established. The credentials shown in the job description may be interpreted only as the minimum criteria existing at the time the description was developed. Other bona fide occupational qualifications and criteria may be used as needed in the selection process.
The Guntersville City Schools System does not discriminate on the basis of age, race/color, religion/creed, gender, national/ethnic origin, disability, or citizenship status.
