What are the responsibilities and job description for the Front Office Coordinator position at Gupta Media?
Gupta Media was founded 20 years ago on the idea that advertising could create huge leverage in our client's business. Our early work was focused on the entertainment industry, specifically live events (Boston Calling, among others) and recorded music (Sony Music, Universal Music & Disney are all clients). We have dramatically grown our work with big brands (Amazon, Fender) and sports brands (LA Galaxy, Washington Commanders). We have a global client base with a growing local roster across B2B and B2C brands across campaign, content, and branding assignments.
Gupta Media is seeking a Front Office Coordinator for our new Boston Headquarters. This role is all about creating a welcoming and organized environment — you'll be the first face our clients, partners, and staff see when they walk through our doors.
We're seeking someone who thrives in a fast-paced, energetic office and takes pride in keeping things running smoothly.
- Meet and greet staff, clients, partners, and visitors
- Manage visitor coordination, including adding guests to the building log and providing directions when needed
- Handle incoming calls — screening, forwarding, and sharing messages as appropriate
- Manage all incoming mail and packages (USPS, FedEx, UPS, and couriers)
- Support the delivery and stocking of supplies in the Cafe and staff support areas
- Ensure conference rooms in the reception area and office are prepared for use, and help maintain clean and organized spaces throughout the reception, café, common areas, and pantries
- Provide support as needed to our executive administrator and management team
- Assist with printing, presentation preparation, and organizing project materials
- Coordinate office facilities and maintenance requests
- Take on additional responsibilities as assigned
REQUIRED SKILLS
- Work efficiently and independently with a high level of professionalism
- Coordinate effectively with partners, the agency, clients, and vendors
- Maintain strong attention to detail
- Prioritize and manage multiple tasks simultaneously
- Communicate clearly and effectively, both verbally and in writing
- Demonstrate an understanding of the industry and its standards
- Bring a self-starter mindset, internal motivation, and a passion for startup culture
At Gupta Media, we work hard every day to be better at all that we do — and that includes fostering a diverse and inclusive community that encourages and respects a broad range of backgrounds, experiences and ideas. Join us and help us find the next great idea.
Gupta Media is an office-first organization. To apply, please submit a resume and a quick note on why you are the perfect candidate for Gupta Media.
