Athletics Administrative Assistant

Athletics Administrative Assistant
Athletics

Description

JOB SUMMARY: This position serves to help coordinate the Athletic Department, which consists of 23 varsity sports, 700 student-athletes, 15 club sports, and intramurals. This person will also support a full-time and part-time staff of 80 employees and multiple athletic facilities.

Employment Type: Full-time (.92 FTE), Benefits-Eligible, Non-exempt (Hourly)

Pay Range: $18.00-$21.00 per hour

MAIN RESPONSIBILITIES:

• Provide administrative and office management support to the athletic director, coaches, and other staff members
• Assist with budget tracking, expense reporting, and financial record-keeping
• Organize and maintain departmental records, files, and databases
• Assist with compliance documentation, student-athlete eligibility, roster management, and record-keeping related to NCAA regulations
• Process NCAA reports and assist with the annual EADA report
• Address athletic inquiries, resolve issues and direct individuals to the appropriate
• Attend weekly and monthly meetings with athletics staff
• Supervise student employment staff
• Assist with the planning and coordination of athletic events, meetings and special functions
• Perform monthly administrative duties to support the Master of Athletic Training (MAT) program, assist with accreditation tasks, and credit card reconciliation
• Handle sensitive information with professionalism, discretion and confidentiality
• All other duties as assigned

Prerequisites

MINIMUM QUALIFICATIONS:

• High school degree or equivalent
• 2 years of general office experience
• Excellent customer service and communication skills, both written and verbal
• Experience with expense reporting and managing and/or tracking a budget
• Strong organizational skills with the ability to prioritize and meet deadlines
• Proficient in Microsoft Office Suite products
• Experience with athletic department operations and/or knowledge of NCAA rules and regulations, preferred

Application Procedures: To apply for this position, please continue the process on our website, www.gustavus.edu/humanresources/employment to complete the online application and submit your resume and any supporting documents.

Gustavus offers competitive and comprehensive benefits which include:

• Medical insurance (which includes access to Nice Healthcare) as well as dental, vision, and life insurance
• Workplace accommodations for physical or mental health concerns
• Onsite health services
• Free parking, exercise classes, and use of library and athletic facilities
• Paid parental leave
• Employer contribution to retirement savings plan (after one year of employment)
• Tuition scholarships for dependents
• Tuition benefit plan for employees and spouse
• 13 paid Holidays generous PTO plan

Gustavus Adolphus College does not discriminate on the basis of race, color, national origin, ancestry, sex, disability, religion, age, sexual orientation, gender identity, or veteran status in its education or employment programs or activities.

Gustavus Adolphus College is one of the nation's leading private liberal arts colleges serving approximately 2,000 students. The College aspires to be a community of persons from diverse backgrounds who respect and affirm the dignity of all people. Known for its strong science, writing, music, athletics, study-away, and service-learning programs, Gustavus is located on a scenic 340-acre hill in St. Peter, Minnesota only one hour southwest of the Twin Cities.

Contact

Tom Brown | brownie@gustavus.edu | 507-933-7005

Posted: Wed Apr 2, 2025

To apply, visit https://gustavus.edu/employment/job/2288

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