What are the responsibilities and job description for the Registration Specialist 2 position at Gustavus Adolphus College?
Registration Specialist 2
Registrar
Description
JOB SUMMARY: The position's primary purpose is to assist the Registrar and Assistant Registrar in managing the major functions of the office in a timely and effective manner, including the maintenance of academic records, collection and data reporting, collection of commencement and graduation data, registration of students, and entry of transfer courses. This position will provide front line friendly, engaged customer service to all college stakeholders.
Employment Type: Full-time (.92 FTE), Benefits-Eligible, Non-Exempt (Hourly)
MAIN RESPONSIBILITIES:
Prerequisites
MINIMUM QUALIFICATIONS:
PREFERRED QUALIFICATIONS:
Application Procedures: To apply for this position, please continue the process on our website, www.gustavus.edu/humanresources/employment to complete the online application and submit your resume. Review of applications will begin immediately and continue until the position is filled.
Gustavus Adolphus College does not discriminate on the basis of race, color, national origin, ancestry, sex, disability, religion, age, sexual orientation, gender identity, or veteran status in its education or employment programs or activities.
Click on the following link to learn more about Gustavus's campus-wide commitment to diversity, equity, and inclusion.
Gustavus offers competitive and comprehensive benefits which include:
Gustavus Adolphus College is one of the nation's leading private liberal arts colleges serving approximately 2,000 students. The College aspires to be a community of persons from diverse backgrounds who respect and affirm the dignity of all people. Known for its strong science, writing, music, athletics, study-away, and service-learning programs, Gustavus is located on a scenic 340-acre hill in St. Peter, Minnesota only one hour southwest of the Twin Cities.
Contact
Sarah Ruble | sruble@gustavus.edu | 507-933-7541
Posted: Wed Dec 11, 2024
To apply, visit https://gustavus.edu/employment/job/2258
jeid-778e7b01da318943894616c7bf425a80
Registrar
Description
JOB SUMMARY: The position's primary purpose is to assist the Registrar and Assistant Registrar in managing the major functions of the office in a timely and effective manner, including the maintenance of academic records, collection and data reporting, collection of commencement and graduation data, registration of students, and entry of transfer courses. This position will provide front line friendly, engaged customer service to all college stakeholders.
Employment Type: Full-time (.92 FTE), Benefits-Eligible, Non-Exempt (Hourly)
MAIN RESPONSIBILITIES:
- Prepare academic records for graduation.
- Process Intent to Graduation forms, order diplomas, prepare official graduation program, and assist Registrar in verifying degree completion.
- Prepare and organize diplomas for commencement.
- Record and communicate appropriate information to ensure students' completion of degree requirements.
- Evaluate final transcripts to determine eligibility for honors.
- Post degrees and maintain graduation statistics for institutional research and review.
- Create courses for independent study, course by arrangement, audit and internship registrations.
- Process student transfer coursework, including AP, IB, and work from other institutions, and record credit toward the degree program at Gustavus.
- Process Gustavus placement results (e.g. non-English language and mathematics)
- Process office forms including student major/minor declarations, withdrawals, leaves of absences, and re-admissions.
- Coordinate PSEO student registration with the Admissions PSEO representative and report PSEO student registration information to the Minnesota Department of Education.
- Provide administrative assistance for the Adjudication Committee.
- Work with the Office of Student Employment to student employees and provide effective direction, training, and guidance.
- Assist with office functions like answering phones, processing mail and responding to counter requests for information and assistance from all college stakeholders.
- Process paper transcript requests and assist with online requests.
- Contribute to a favorable working climate by engaging in a friendly, pleasant, and businesslike manner.
- Assist others as necessary to keep work current or spread workload equitably.
- All other duties as assigned.
Prerequisites
MINIMUM QUALIFICATIONS:
- High school diploma or equivalent.
- Two to four years of general office experience including at least two years' experience using Microsoft and Google software like Word, Excel, and Gmail.
- Ability to prioritize and perform required volume of work in a timely manner with few or no errors and maintain sensitivity for confidentiality of information.
- Ability to provide excellent customer service to a diverse population.
- Ability to be flexible and work accurately and independently in an atmosphere of deadlines and constant interruptions.
- Ability to proactively problem solve and research applicable policies and procedures.
- Advanced written and oral communication skills.
- Ability to maintain confidentiality of data.
- Ability to train and manage student employees.
PREFERRED QUALIFICATIONS:
- Ellucian/Colleague and Perceptive Content experience.
- Experience in a Registrar's office.
- Experience with an integrated electronic data system.
- Experience at a college or university.
- Experience training and managing other employees.
Application Procedures: To apply for this position, please continue the process on our website, www.gustavus.edu/humanresources/employment to complete the online application and submit your resume. Review of applications will begin immediately and continue until the position is filled.
Gustavus Adolphus College does not discriminate on the basis of race, color, national origin, ancestry, sex, disability, religion, age, sexual orientation, gender identity, or veteran status in its education or employment programs or activities.
Click on the following link to learn more about Gustavus's campus-wide commitment to diversity, equity, and inclusion.
Gustavus offers competitive and comprehensive benefits which include:
- Medical insurance (which includes access to Nice Healthcare) as well as dental, vision, and life insurance
- Workplace accommodations for physical or mental health concerns
- Onsite health services
- Free parking, exercise classes, and use of library and athletic facilities
- Paid parental leave
- Employer contribution to retirement savings plan (after one year of employment)
- Tuition scholarships for dependents
- Tuition benefit plan for employees and spouse
- 13 paid Holidays generous PTO plan
Gustavus Adolphus College is one of the nation's leading private liberal arts colleges serving approximately 2,000 students. The College aspires to be a community of persons from diverse backgrounds who respect and affirm the dignity of all people. Known for its strong science, writing, music, athletics, study-away, and service-learning programs, Gustavus is located on a scenic 340-acre hill in St. Peter, Minnesota only one hour southwest of the Twin Cities.
Contact
Sarah Ruble | sruble@gustavus.edu | 507-933-7541
Posted: Wed Dec 11, 2024
To apply, visit https://gustavus.edu/employment/job/2258
jeid-778e7b01da318943894616c7bf425a80
