Administrative Assistant

GZA GeoEnvironmental, Inc. (GZA) is seeking an Administrative Assistant in our Manhattan, NY office. This position will involve working for multiple Principals, Project Managers, Technical Staff, and the District Office Manager. Work may vary daily as there are multiple needs throughout the week / month to maintain a successful and growing operation. The successful candidate will be comfortable working in a fast-paced, in-office environment. A high level of professionalism, cooperation, and interpersonal communication skills are crucial in this role.

Primary Responsibilities will be to perform administrative support tasks that are secretarial / or clerical in nature. This includes :

• Front desk reception.
• Processing of filing, mail distribution, and assisting Principals and Project Managers with project management tasks such as opening projects, communications, data entry and other special projects as assigned.
• Provide support to the technical staff in the maintenance of project files; preparation of correspondence, proposals and reports.
• Contract administration : generating project submittals, distributing paperwork, permits and reporting.
• Responsible for making travel arrangements, coordinating meetings and small events and providing phone / reception coverage.
• Basic knowledge and operation of office equipment, including printers, copier, scanner and facsimile.
• Office maintenance and managing office supplies. Vendors, petty cash, invoice approvals, recoveries, repairs, coordination with building. Purchasing, stocking, organizing materials and supplies for office.
• Communication and distribution of information between the Manhattan office, Melville office, corporate departments and other office, as required.
• GZA emphasizes a One Company environment, and as a member of our team, you may be asked to assist on projects and tasks outside of your primary responsibilities.

Key Requirements :

Specific Skills & Experience :

The base salary range for this position is $56,000 - $66,000 depending on experience and capabilities which will be assessed during the interview process.

GZA is an employee-owned multidisciplinary engineering consulting firm with a history of 60 years of providing innovative engineering solutions to improve the natural and built environment. We are an ENR Top 500 Design firm focused on geotechnical, environmental, water, ecological, and construction management services. With a staff of interrelated professionals dedicated to providing high-level expertise on complex projects above, below and at ground-level, GZA's experts provide seamless integration across practice areas, client type, and location

GZA GeoEnvironmental, Inc. is an Affirmative / Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, sexual orientation, physical or mental disability, citizenship status, marital or veteran status, age or other protected status.

The search for candidates will remain open until the position is filled . First priority will be given to those who apply early. Applicants will be reviewed based on the progress of the search and the needs of the position.

Note to Staffing Agencies :

GZA GeoEnvironmental, Inc. and its subsidiaries do not accept unsolicited resumes from staffing agencies, recruiting firms, or other third parties. All unsolicited resumes will be considered a gift, and GZA will not be obligated to pay a referral fee. GZA explicitly reserves the right to hire those candidate(s) without any financial obligation to the recruiter or agency. This policy is in place to ensure we respect the relationships with our preferred vendors and avoid any potential misunderstandings.

Salary : $56,000 - $66,000