What are the responsibilities and job description for the Document Control Manager position at H. J. Russell & Company?
At H. J. Russell & Company, exceptional outcomes start with the right people. We believe that work should be challenging, and the challenge should be fun. Exceptional outcomes are more likely to occur with a respectful, satisfying, and empowering company. We value and respect our employees - their experience, expertise, energy, passion, and diversity - and their innovative approach to work and life.
SUMMARY
Russell is currently seeking a Document Controls Manager to support the execution of a multi-billion-dollar aviation capital expansion program. The successful candidate will have proven document controls experience with complex, multi-phase design and construction projects.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Obtain and document the required submittal schedule from the Contractor, owner, and any Engineers / Architects / Contractors during the life of the project.
Operate, maintain, and continually update the Program’s record-keeping systems to store all documents relating to the Program.
Employ simple folder hierarchies and metadata tagging methods that enable intuitive search capability in a user-friendly manner.
Assign role-based permissions.
Quality Assurance checks documents for accuracy of metadata information prior to processing in the Program’s electronic document filing system(s).
Provides assistance in the distribution of technical documentation.
Develop and carry out acceptance procedures for all document deliverables. This will include procedures for document management (distribution of materials, document version control).
Secure documents and records to protect from loss, damage, or deterioration, maintained in a system readily retrievable and available for use by authorized persons. Preserving programmatic and project records for all program phases.
Provide effective training to all project team end users.
Develop and implement a close-out process for the Document Control materials to be transferred to the owner at the close of the Project. Process shall include full organization and coordination of all documents for O&M management and oversight.
Performs work in a safe manner and actively encourages others to do the same.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
EDUCATION and/or EXPERIENCE
Bachelor’s degree in Engineering, Architecture, Construction Management, or Business with (10) years related experience; in lieu of degree, (7) years of experience in document controls and/or technical administrative support on a transit construction project required.
Experience with Microsoft Office (Outlook, Word, Excel, and Access).
Experience in document management software (SharePoint, Unifier, Documentum, etc.)
Knowledge of construction, engineering, procurement, industry standards, and other project-related activities, their interfaces, and interdependencies.
Aviation experience is a plus but not required.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee’s work is normally performed in a typical interior/office work environment and the noise level is usually moderate.
