What are the responsibilities and job description for the Invoice Administrator position at H. J. Russell & Company?
At H. J. Russell & Company, we know that exception outcomes start with the right people. We believe that work should be challenging, and the challenge should be fun. We also believe that exceptional outcomes are more likely to occur with a respectful, satisfying, and empowering company. We value and respect our employees - their experience and expertise as well as their energy, passion, and diversity - and their innovative approach to work and life. If you believe that this is the job for you, then why not come and work for a company that’s here to help you move in the direction you want to go, and one that has been named by our team members as “Top Workplace”, a recognition we are proud to have. Russell is based in Atlanta, GA.
Summary Of Job
Handles Project Accounting and Administration of Design, and Construction Contracts.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education And/or Experience
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee occasionally works near moving mechanical parts; in high, precarious places; and in outside weather conditions and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat, risk of electrical shock, and vibration. The noise level in the work environment is usually moderate.
Summary Of Job
Handles Project Accounting and Administration of Design, and Construction Contracts.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Conduct executive, management, and operational level training for all consultants and contractors submitting program invoices.
- Conducts invoice processing training for all program staff members.
- Reviews Work Orders, before execution for contract compliance and fund availability.
- Reviews invoices and ensures contract requirements are met
- Understands the various state & federal compensation methods and their applications as applicable.
- Check all invoice calculations.
- Monitors and ensures intermediate established invoice processing times are achieved by the Project.
- Manager and Executive Management to track the invoice through the process until payment is issued.
- Validates availability of funds in the Program Financial Summary.
- Reconciles MARTA financial system purchase order line balances.
- Performs work in a safe manner and actively encourages others to do the same.
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education And/or Experience
- Minimum Required Education: Associate’s Degree (Experience may be substituted for education requirements).
- Minimum Required Experience: 1 year with engineering, architectural, construction or government agency, and 2 years related experience or a combination of education and experience totaling 5 years.
- Accuracy, Analytical, Technical skills.
- Attitude, team player.
- Strong “People” Skills.
- Strong service (engineering, architectural, construction, etc.) contract experience.
- Good organizational skills.
- Knowledge of engineering, architectural and construction invoice processing procedures and project accounting.
- Federal Acquisition Regulations (FAR).
- U.S. General Services Administration (GSA) per diem.
- Advance knowledge of Oracle, OLIS
- Advance knowledge of all Microsoft Suites, specifically Word, Excel, Access, and Outlook.
- Use of general office equipment such as phones, copiers, facsimiles and adding machines.
- Client
- All office personnel
- Subcontractors
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee occasionally works near moving mechanical parts; in high, precarious places; and in outside weather conditions and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat, risk of electrical shock, and vibration. The noise level in the work environment is usually moderate.
