Fleet Vehicle Manager

H.O. Penn Machinery

NOW HIRING

Vehicle Fleet Manager 

Open to Location

Poughkeepsie, NY – Bloomingburg, NY – Medford, NY – Newington, CT

Pay: $80,000 - $95,000 (dependent on relevant experience)

Bonus: 10% bonus potential

Benefits:

• Medical / Dental / Vision Insurance
• 401(k) with company match

• Paid time off
• Paid company holidays
• Company provided cell phone & laptop

Key Qualifications:

• Experience in the management of fleet asset administration preferred
• Must be computer proficient (including proficiency in Microsoft Office: Word, Excel, Outlook) 
• High level of attention to detail and experience with responsibility for multiple tasks required
• Excellent organizational, coordinating, and multi-tasking skills (High level of task management) 
• Strong communication skills, both written and verbal
• Off hour availability and responsiveness is required 

Responsibilities: 

Effective management of vehicle acquisition and maintenance for H.O. Penn and affiliated companies

• Determine vehicle specs by dept need; order, register and plate vehicles; maintain records
• Manage logistics of upfit and vehicle graphics processes and assist with issuance of purchase orders from upfitter(s)
• Ensure that all driver/vehicle insurance is current
• Provide Life-Cycle Cost Analysis data as needed
• Analyze vehicle condition report data to determine overall condition of existing fleet
• Stay current with vehicle industry trends through engagement of associations/resources and regular contact with manufacturer representatives 

Proper records of vehicles and expenses within provided systems through collaboration with all departments and administrative personnel

• Code all vehicle maintenance invoices
• Ensure monthly portions of Fleet Invoice (Rental, Misc and Fuel) are accurately coded and sent to accounting for payment Monthly reconciliation of truck list
• Supply data to accounting for tax reporting including IRP data Processing of Unified Carrier Registration and FMCSA Form MCS-150 

Administration of vehicle tickets and notices

• Inform drivers of monthly any Toll violations/fines and tickets/fines
• Inform drivers/ service managers of open recalls on their vehicle and/or service fleet
• Inform drivers/ service managers of overdue/upcoming inspection notices
• Provide updated insurance cards to all drivers

Effective management of vehicle check-in, turn in, and re-marketing processes including maintenance of loaner fleet

• Coordinate with branch personnel to ensure effective check-in of newly delivered vehicles
• Based on condition of turned in vehicles and state of current loaner fleet, determine whether to re-market turn-ins or add to loaner fleet
• Coordinate with branch personnel to inspect and maintain turned in vehicles/loaner fleet, including initial inspection, detailing, and keeping vehicle inspections current
• Keep a detailed inventory of all vehicles in loaner fleet including current driver, location, mileage, etc...
• Coordinate with branch personnel to ensure effective turn in process with drive-away providers

Qualifications:

• Experience in the management of fleet asset administration preferred
• Must be computer proficient (including proficiency in Microsoft Office: Word, Excel, Outlook) 
• High level of attention to detail and experience with responsibility for multiple tasks required
• Excellent organizational, coordinating, and multi-tasking skills (High level of task management) 
• Strong communication skills, both written and verbal
• Off hour availability and responsiveness is required 

Physical Requirements:

• Standing and/or sitting for prolonged periods of time
• Hand coordination (typing and writing)
• Standing and/or sitting for prolonged periods of time
• Occasional forward bending and reaching
• Occasional walking and climbing stairs
• Carrying (up to 20lbs.)

Reasonable accommodations made as needed.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, age, national origin, disability status, marital status, sexual orientation, citizenship status, protected veteran status, or any other characteristic protected by law.