Senior Accountant

H.O. Penn Machinery
HIRING IMMEDIATELY
Senior Accountant
Poughkeepsie, NY

Pay: $75,000 - $95,000/year (dependent on relevant experience) 
Bonus Potential: 10%
Benefits:

• Medical/dental/vision insurance
• 401(k) with company match
• Paid time off and company holidays 
• Company-provided cell phone, & laptop

Key qualifications:

• Minimum Associates Degree in Accounting / Bachelor’s Degree preferred 
• Task and Deadline Oriented
• Strong organizational skills with the ability to prioritize & multi-task
• Excellent communication skills both written and oral
• Experience with Financial Analysis, General Accounting, Financial Statement Preparation and Corporate Accounting Systems
• Proficient in MS Office with ability to learn & utilize new systems

Responsibilities

Prepare specific internal financial reports to assist and support management in achieving financial goals.

• Reconcile all bank statements and assist with the master bank account reconciliation on a monthly basis
• Perform analysis of select portions of the monthly preliminary financial statements
• Enter weekly payroll entries related to bank transfers and all debit memos
• Prepare and input vehicle journal entry and others as needed
• Prepare the weekly UPS invoice for payment
• Research credit card chargebacks and provide information to credit department

Assist, coordinate and prepare various external financial reports in order to comply with regulatory and other requirements

• Review all customer tax-exempt certificates for accuracy, approve or reject
• Prepare and file sales and use tax returns in all registered states for all companies
• Assist in the mid-year and year-end audits
• Prepare the annual Connecticut personal property tax return
• Prepare all census returns

Assist with all general accounting documents related to SITECH Metro Northeast, LLC to ensure accurate recordkeeping and fulfill stakeholder’s obligations 

• Prepare cash receipt register for deposited funds or credit card payments and posting onto the customer accounts
• Maintain customer accounts by matching payments to billings and process any account adjustments
• Post and prepare all vendor invoices for payment, process check run, mail checks, and prepare disbursement register
• Prepare monthly journal entries
• Maintain rental depreciation schedules
• Prepare monthly financial statements and analysis 

Assist in the annual budgeting process 

• Run the annual depreciation forecasts by department and create spreadsheets for budget depreciation
• Assist in the preparation of the annual budget spreadsheets
• Assist in reviewing completed budget spreadsheets and subsequent revisions
• Prepare recap spreadsheet of all departments and update until finalized

Provide back-up support for weekly payroll and ADP corporate payroll position

• Verify time cards, record hours worked and any pre-pays into ADP PC Payroll and import hours into ADP
• Run and review employee change and pay data summary reports
• Create PR files and send to ADP, receive Preview, check for errors, make corrections, accept/reject files and process final
• Import and load pay files and reports / Print checks and reports / Prepare paychecks and distribute union stamps
• Sort and distribute paychecks and file reports 

Qualifications

• Minimum Associates Degree in Accounting / Bachelor’s Degree preferred 
• Task and Deadline Oriented
• Strong organizational skills with the ability to prioritize & multi-task
• Excellent communication skills both written and oral
• Experience with Financial Analysis, General Accounting, Financial Statement Preparation and Corporate Accounting Systems
• Proficient in MS Office with ability to learn & utilize new systems

Physical Requirements:

• Standing and/or sitting for prolonged periods of time
• Hand coordination (typing and writing)
• Frequent walking and potential need for climbing
• Occasional forward bending and reaching
• Carrying (up to 20lbs.)

Reasonable accommodations made as needed.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, national origin, ancestry, age, marital status, citizenship, sexual orientation, gender or gender status, disability, genetic information, otherwise qualified disabled or veteran status, or any other protected class as designated by Federal, State and/or local law.