What are the responsibilities and job description for the Project and Program Financial Manager position at Habitat for Humanity of Lee and Hendry Counties?
Position: Project and Program Financial Manager
Overview: The Project and Program Financial Manager is responsible for helping design, implement, optimize, and oversee the budgeting, accounting, and invoice processing for a series of critical interconnected construction projects that make up the Program. The Project/Program Financial Manager plays a critical role in ensuring Habitat continuously improves its financial management infrastructure and identifying key metrics to assess the current and future financial viability of designated projects and the overall program.
Key Responsibilities:
- Financial Forecasting & Budgeting:
- Develop detailed financial forecasts for CDBG-DR funded projects, including projected expenses, cash flow analysis, and long-term budget planning.
- Monitor budget performance and adjust forecasts based on project progress and financial trends. Identify potential risks related to cash flow, budgeting or payments.
- Collaborate with the VP of Construction to ensure budgets are aligned with project timelines and milestones.
- Expense Tracking & Timely Payments:
- Ensure all CDBG-DR-related expenses are tracked accurately and processed in a timely manner.
- Manage and Reconcile payment schedules for vendors, contractors, and other service providers, ensuring no delays or disruptions to project timelines.
- Cash Flow Management:
- Monitor and manage the flow of funds to ensure sufficient cash availability for ongoing CDBG-DR projects.
- Forecast cash needs based on project timelines and expense projections, adjusting financial plans accordingly.
- Work closely with leadership to anticipate funding requirements and avoid cash shortages.
- Financial Reporting & Analysis:
- Prepare regular financial reports that summarize expenditures, cash flow, and budget variance for management review.
- Conduct financial analysis to identify trends, areas for cost savings, and opportunities for more efficient use of resources.
- Provide insights and recommendations based on financial data to support strategic decision-making.
- Vendor & Contract Payment Management:
- Oversee the timely processing of payments to vendors, contractors, and service providers working on CDBG-DR funded projects. Address any payment discrepancies on a timely basis.
- Ensure all payments are compliant with contract terms, maintaining accurate documentation for auditing purposes.
- Collaboration & Communication:
- Work closely with the Program Management Committee to ensure financial processes align with project needs and timelines.
- Communicate financial performance, forecasts, and budget updates to leadership, providing clarity on the financial status of each project.
Position Requirements
- Bachelor’s degree in accounting or finance
- Minimum of 3 years of accounting experience
- Proficient in Microsoft Office Suite
- Knowledge of Accounting Programs (QuickBooks Enterprise a plus)
- Knowledge of Construction tracking programs (Procore a plus)
- Knowledge of government grant compliance requirements a plus
- Acceptable background check
Competencies and Qualifications:
- Ability to think critically, problem solve and see the big picture, while also attending to details.
- Be able to prioritize and multi-task, with strong organizational skills
- Strive for continuous improvement
- Ability to work without supervision
- Understanding and appreciation of the mission of Habitat for Humanity
- Effective communication skills, both written and oral; ability to influence and engage a wide range of internal and external constituents
- Ability to work harmoniously with co-workers and perform duties and responsibilities in a manner consistent with the organization’s values: integrity, teamwork, and mission focus
Other Duties
Please note this position description is designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the associate for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Benefits
- Paid Time Off
- Holiday Pay
- 401(k) with Employer Match
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Disability Insurance
Habitat for Humanity of Lee & Hendry Counties is an equal opportunity employer and seeks to employ and assign the best-qualified personnel for all our positions in a manner that does not unlawfully discriminate against any person because of race, color, religion, gender, marital status, age, national origin, physical or mental disability, sexual orientation, veteran/reserve national guard status, or any other status or characteristic protected by law.