Office Assistant

OUR MISSION: Seeking to put God's love into action, Habitat for Humanity brings people together to build Homes, Communities, and Hope.

OUR VISION: A world where everyone has a decent place to live.

OUR PRINCIPLES:

• Demonstrate the love of Jesus Christ.
• Focus on shelter
• Advocate for affordable housing.
• Promote dignity and hope.
• Support sustainable and transformative development.

Habitat for Humanity is a faith-based non-profit. With your help, Habitat residents achieve the strength, stability, and independence they need to build a better life.

DESCRIPTION & PURPOSE:

An Office Assistant plays a vital role within this organization as he/she will act as the go-between for many of the facets within the organization. This position requires interpersonal skills, patience, compassion and computer skills. An Office Assistant is expected to help assist coworkers with copying, faxing, and filing, as well as inform visitors of the different internal and external resources and services available to them. They will respond to emails, coordinate communication with each department in the organization and maintain positive relations with staff and partner agencies.

He/ She will ensure policies and procedures are being met when performing daily tasks. Furthermore, this is a fast paced office and in addition to clerical work the Office Assistant will help the Admin team with coordinating events, which will require loading and unloading, set-up, take- down and the ability to bend and lift items over 25 lbs.

REPORTS TO:

• Accounting Officer/Administrative Officer

RESPONSIBILITIES:

• Inform visitors/volunteers and customers about the mission and vision of Habitat for Humanity
• Greet and assist visitors/customers/donors/families in need
• Provide and connect people in need with internal and external resources
• Educate the public on the different services we offer
• Respond to customer, donor and volunteer inquiries
• Answer & process phone calls as needed
• Remind employees and volunteers of upcoming events (via email and/or through inter-department mail)
• Forward information by receiving and distributing communications
• Maintain office filing and record keeping systems
• Prepare & process file forms, applications, and letters
• Maintain office operations in an efficient, effective, and friendly manner
• Basic clerical duties; date entry, copying, and faxing
• Keep confidential information safe, secure, and private
• Help assist volunteers to sign-in and out properly
• Create efficient systems that will help office productivity
• Build and maintain healthy relationships within the community and other organizations
• Follow and help others to follow the policies and procedures established by the organization
• Maintain a clean and safe office environment by conducting basic duties such as vacuuming, dusting, and
• wiping down surfaces.
• Help with event set-up, coordination and ability to operate in a fast-paced environment
• Light bookkeeping responsibilities, bank deposits, cash receipts, recording income and expenses

Minimum Qualifications:

• Must be people-oriented, flexible, enthusiastic, and willing to advocate the mission of Habitat for Humanity Yuba/Sutter (HFHYS)
• Prior office experience preferred
• High school or GED diploma
• Must have a professional demeanor and remain friendly and polite when faced with difficult visitor situations
• Must possess the ability to plan, organize and handle multiple functions simultaneously and communicate clearly and courteously, both verbally and in writing
• Strong organizational and interpersonal skills are required
• Must have proficient computer skills including Microsoft suite
• Must understand the procedures for handling confidential information

SALARY & BENEFITS:

• Starting hourly rate is $18.00 per hour
• Paychecks are dispersed bi-weekly
• Employer will contribute to your simple IRA Plan up to 3% of your compensation for the year.
• Possible annual bonus dependent upon work performance.

TRAINING

On-site training is provided and determined by experience along with interest in working in a particular department. Training will consist of an orientation with the Education & Training Specialist on Habitat for Humanity’s Mission, ReStore Safety, Pricing & Customer Service, Construction Safety & Knowledge, preview of the HFHYS Operations, review of the Volunteer Manual, and hands-on training. A follow-up buddy system can be provided upon request until no further assistance is needed. On-going supervision and training will be provided as needed.

APPLICATION PROCESS:

You must attach a current resume with a cover letter stating the position you are applying for; include a copy of degree(s) and turn it in with your job application. Job applications are available and should be turned in at the Administrative Office. This job position will be posted for two weeks. At the end of two weeks qualifying applicants will be called for an interview. The interview process typically takes one week and you will be notified if you are selected within 7-10 days of this process. Please be available to start within 30 days. During the hiring process you will be expected to submit to a background check and drug screening.

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person