What are the responsibilities and job description for the Legal Administrative Assistant position at Hailey-Petty Law Firm, PLLC?

Job Description

Legal Assistant for a Growing Estate Planning and Probate Firm Austin

If you are interested in joining a thriving small law firm that values you and your work, this may be the job for you.

We are an Estate Planning and Probate law firm located in the Austin and San Antonio areas. Hailey-Petty Law Firm is a place where we make estate planning your Legacy, not a burden on your loved ones!!!

Compensation : 20 - $23 hourly

Responsibilities :

Assist with the creation of various litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents a needed
Manage office correspondence and administrative tasks such as answering phone calls, communicating with opposing attorney offices, taking dictation, responding to emails, and reminding the team of upcoming deadlines
Conduct legal research, when necessary, with guidance from attorneys and paralegals
Undertake other duties as needed to ensure the firm operates efficiently
Ensure client billing is processed properly using daily time records with assistance from the accounting department

We are seeking an experienced Legal Assistant to grow our team. Our Legal Assistant will play an integral role in creating memorable experiences for our clients in person and over the telephone while providing excellent support to our team. This position requires empathy, experience, and skill.

We are looking for an “A ” player with the organizational talent to help us to grow our business. The person we hire must bring energy, positivity, and a “can-do” attitude to work every day.

This position will handle important administrative duties related to direct attorney support, customer service, client retention, and office management support.

Qualifications :

High school diploma or equivalent is required; associate’s degree is a plus

Able to meet demanding deadlines in a fast-paced environment

Some knowledge of legal software, case management, and docketing programs

Minimum 1-2 years of experience in a law firm or office environment as an administrative assistant or secretary

Candidates should be able to type at least 50 words per minute

We need a competent and professional assistant who :

Smiles when you answer the phone

Conquers calendars, e-mail, spreadsheets, word processing, and the internet

Is positive and optimistic and who does not live for drama

Is an awesome multi-tasker

Can change gears quickly without stressing out or losing focus

Understands the importance doing good work, and doing it on time

Can deal with a boss who is always busy, might not give much direction, might get distracted by new exciting things, and who hates dealing with admin stuff

Is not afraid to point out that you need more training or communication from your boss in order to get your work done

Treats a call at 4 : 30 on Friday with the same care and compassion as one on Monday morning

Knowledgeable and proficient with Microsoft Office, including Microsoft Word, Outlook, and Excel

Familiar with Clio or Lawmatics or similar technology is a plus

Has at least 2 years of experience in the legal assistant field, preferably in estate planning but not required

About Company

Hailey-Petty Law Firm, LLC - we make estate Planning your Legacy, not a burden for your loved ones!!!

Our commitment is to support clients at every stage, guided by a few core principles :

Education. We focus on helping clients fully understand their legal situations and options to ensure that they feel informed and confident in making the best decisions.

Effective resolution. We don't just help resolve legal issues, we attempt to resolve them in the manner that best protects clients' interests and their future.

Building Trust. We aim to build that trust by maintaining open, transparent communication and providing honest guidance.

Collaboration. We foster a collaborative environment where clients' thoughts, concerns, and questions are always welcomed ensuring that our legal strategy reflects their unique perspective.

Salary : $20 - $23

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