Office Manager

We are seeking a highly organized and proactive Office Experience Manager to oversee all aspects of office management and ensure a positive and productive work environment. The ideal candidate will manage office operations, coordinate with building and parking management, handle communication initiatives, and organize engaging office events.

YOUR LIFE AT HAKU

Our state-of-the-art, stunning office overlooking Biscayne Bay in Miami are home to a diverse, thoughtful, and dynamic group of passionate professionals. We love solving challenges, fostering strong relationships with our customers, creating innovative technology, and winning together as a team - we think you'll love it too.

Benefits

We offer compensation packages that consist of competitive salaries and benefits. As a Team Member, You'll Be Eligible To Benefit From:

• Flexible PTO paid holidays
• Top-quality benefits package (Health, Dental, Vision, STD, LTD, and Life Insurance)
• 401k with employer matching (after 90 days)
• Parental Leave: paid parental leave for birthing and non-birthing parents (after 1 year)
• Professional Development Reimbursement (after 6 months)
• Monthly credit towards wellness activities (gym, meal plans, mental health costs)
• Free access to wellness subscriptions, mental health and financial planning platforms
• Discounted rates for pet insurance and voluntary life insurance and exclusive employee discounts through Perkspot
• Company-paid parking in the heart of Brickell
• State-of-the-art Apple computer and accessories
• Wellness activities, happy hours, and company-wide fun events
• Top-of-the-line office facilities, including an on-site gym and wellness center, fully stocked kitchen, and more
  
  

Who You Are

• Minimum of 3 years of experience in office management or a related onsite administrative role.
• Proven ability to manage vendor relationships and office budgets efficiently.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook), Google Suite, and calendar management tools (e.g., Google Calendar).
• Experience with event planning software or project management tools (e.g., Trello, Canva is a plus).
• Strong organizational and multitasking abilities to manage multiple priorities in a dynamic environment.
• Exceptional interpersonal and communication skills, with the ability to liaise with diverse teams and external vendors.
• Demonstrated track record of reducing office supply costs by at least 10% through efficient inventory management.
• Experience in organizing events with participation rates above 90% and staying within budget constraints.
• Ability to resolve operational issues (e.g., building/parking concerns) within 1-2 business days consistently.
• Must be available onsite during office hours (9 AM – 6 PM, Monday-Friday) with occasional flexibility for events.
• Ability to lift office supplies or event materials up to 25 lbs.
• Must have car and drivers license
  
  

What You'll Do

• Order and restock office snacks, coffee, and supplies.
• Manage Promotional Merchandise "Swag" Inventory
• Maintain a tidy and fully stocked office environment.
• Ensure seasonal decorations and furniture upkeep.
• Coordinate with vendors for services (e.g., Quench) and other maintenance needs.
• Serve as the point of contact for building management to handle building requests and communications.
• Coordinate with parking management to address employee parking tag needs or issues.
• Draft and execute internal communications, including announcements, closures, and engagement efforts.
• Schedule and organize calendar meetings.
• Greet visitors and ensure a welcoming experience.
• Arrange business meals as necessary.
• Organize office engagement events, such as Holiday Party, Thanksgiving Lunch, Halloween Party.
  
  

More About Haku

haku is a state-of-the-art technology platform that powers world-renowned events. Our SaaS product equips event organizers of all sizes with an impactful business platform that enables them to plan, organize, promote, and execute their events. The bulk of our customers make up the enterprise tier of our market and include organizations like the Marine Corps Marathon, runDisney, The Philadelphia Eagles, the Bank of America Chicago Marathon, the Big Sur Marathon, NYRR, Lexus Corporate Run, and many more.

We’re proud to be a minority owned-business and equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. Our vision as an employer is to establish a work environment where everyone is welcomed, and anyone has the right to succeed

For more information about our company, please visit our website at www.hakuapp.com/careers