Assistant Property Manager/Leasing Agent

LOOKING FOR A PROPERTY MANAGEMENT SUPERSTAR!!!

Halcyon Management is seeking a dedicated and organized Leasing Agent/Assistant Property Manager to join our team. The ideal candidate will assist in the day-to-day operations of our property management activities, ensuring a high level of service to residents and maintaining the property’s standards. This role requires strong administrative skills, attention to detail, and a proactive approach to problem-solving.

• Duties
• Greet and assist prospective tenants in a professional and friendly manner.
• Conduct property tours and showcase available units to potential renters.

• Respond to inquiries via phone, email, and in-person regarding leasing information.
• Process rental applications and conduct background checks on potential tenants.
• Prepare lease agreements and ensure all necessary documentation is completed accurately.
• Coordinate move-in and move-out processes, including inspections and key exchanges.
• Maintain an organized filing system for lease agreements, tenant information, and other related documents.
• Assist with property maintenance requests and communicate with the appropriate personnel.
• Utilize a Customer Relationship Management (CRM) system to track leads and follow up with prospects.
• Collaborate with the administrative team to ensure efficient office operations.
• Assist in managing the leasing process, including property showings and upselling available units.
• Perform data entry tasks accurately into property management software such as Appfolio or Yardi.
• Maintain organized files and documentation related to tenant applications, leases, and correspondence.
• Handle administrative tasks such as responding to tenant inquiries, processing maintenance requests, and coordinating with vendors.
• Support the Property Manager in conducting regular inspections of the property and addressing any issues that arise.
• Assist in preparing reports on occupancy rates, tenant satisfaction, and maintenance needs.

Qualifications

• Previous experience in property management or a related field is preferred.
• Proficiency in property management software such as Appfolio or Yardi is highly desirable.
• Strong data entry skills with a keen eye for detail.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously.
• Strong communication skills, both verbal and written, for effective interaction with tenants and team members.
• Ability to work independently as well as part of a team in an office environment.
• Legal administrative experience is an advantage but not mandatory.

We invite motivated individuals who are passionate about property management to apply for this exciting opportunity.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• On call
• Overtime
• Weekends as needed

Application Question(s):

• Do you have any certifications or licenses you would like us to know about?
• Do you have any experience with Appfolio?

Experience:

• Property leasing: 5 years (Required)
• Property management: 3 years (Preferred)

Ability to Commute:

• Parma Heights, OH 44130 (Required)

Ability to Relocate:

• Parma Heights, OH 44130: Relocate before starting work (Required)

Work Location: In person

Salary : $20 - $25