What are the responsibilities and job description for the Front Office Manager position at Halcyon Manufacturing, Inc?

Position Title : Front Office Manager – Operations & Purchasing

Location :

633 Giguere Ct, San Jose, CA 95133

Hire Type : Full-Time

Shift : 1st Shift

Pay Range : $30 - $35 / hr

Position Overview :

Halcyon Manufacturing, Inc. is a modern contract manufacturing company specializing in machined parts and components for sectors such as Semi-Conductor, Medical, Aerospace, and Home Defense. We are seeking a proactive Front Office Manager to lead and oversee front-office operations, focusing on process improvement, order processing, purchasing, and team management. This role ensures smooth operations through strategic planning, efficient workflows, and hands-on management of daily tasks.

If you're detail-oriented, organized, and driven to enhance operational efficiency, we encourage you to apply and join our dynamic team!

Key Responsibilities :

Operations Management & Leadership

Supervise and coordinate all front-office activities, ensuring efficiency and compliance with company policies.
Develop and document workflows for purchasing, order processing, and job scheduling to improve productivity.
Act as the primary point of contact for internal and external front-office communication.
Lead and mentor a team, ensuring alignment with company goals and values.

Order Processing & Purchasing

Manage all aspects of purchasing BOM (Bill of Materials) items, ensuring timely procurement.

Oversee work order processing in the company’s ERP system, maintaining accuracy and efficiency.

Monitor and manage inventory levels to align with production needs.

Establish strong relationships with suppliers and negotiate favorable terms.

Process Improvement

Analyze current front-office operations and identify areas for efficiency gains.

Implement standardized procedures to streamline job scheduling and order tracking.

Continuously monitor and update processes to ensure alignment with evolving business needs.

Administrative Duties

Maintain accurate records of purchases, work orders, and schedules.

Prepare and present performance reports to leadership, providing actionable insights.

Coordinate with production and quality control teams to ensure order specifications and deadlines are met.

Qualifications : Required Skills :

Strong organizational and multitasking abilities.

Proven leadership skills with experience managing teams.

Excellent communication and interpersonal skills.

Advanced proficiency in ERP systems for order processing, purchasing, and inventory management.

Attention to detail with a commitment to accuracy and process adherence.

Experience :

2 years in a purchasing, order processing, or front-office management role, preferably in a manufacturing environment.

Familiarity with BOM, inventory management, and job scheduling processes.

Experience using ERP systems (e.g., SAP, Oracle).

Company Values :

Passion : Treat every task with the highest level of dedication and care.

Integrity : Foster transparency and accountability in all actions.

Discipline : Drive consistency through a focused and systematic approach.

Standardization : Build reliable processes to ensure repeatable success.

Teamwork : Leverage the knowledge and dedication of a diverse team to achieve excellence.

Position Details :

Hours : Monday to Friday, 8 : 00 a.m. to 4 : 30 p.m.

Pay : $30-35 / hr (Depending on Experience)

Benefits : Competitive benefits package (Sick Pay, Holiday Pay, PTO, Health / Vision / Dental)

You Should Be Proficient In :

ERP Systems

Purchasing & Order Processing

Inventory Management

Job Scheduling

Leadership and Team Coordination

Apply today to join Halcyon Manufacturing, where innovation meets quality, and be part of a team that values excellence and efficiency!

You should be proficient in :

Bachelor's Degree

Continuous Improvement

Scheduling Experience

Experience in a Manufacturing Environment

Basic Computer Skills

ID : 8SR6Ct

Salary : $30 - $35

Apply for this job

Receive alerts for other Front Office Manager job openings

Front Office Manager

What are the responsibilities and job description for the Front Office Manager position at Halcyon Manufacturing, Inc?

What is the career path for a Front Office Manager?

Job openings at Halcyon Manufacturing, Inc

Not the job you're looking for? Here are some other Front Office Manager jobs in the San Jose, CA area that may be a better fit.

We don't have any other Front Office Manager jobs in the San Jose, CA area right now.

AI Assistant is available now!