Front Desk Associate

The law offices of Halk, Oetinger, And Brown, PLLC currently have an opening for a Front Desk Associate. This role requires the candidate to work with managing incoming phone calls, walk-ins for payments, managing the mail, assembly of motions, and send documents out for filing with the court and mailing.

The ideal applicant will have knowledge of various clerical functions including, but not limited to photocopying, emailing, and answering phone calls. Advanced knowledge of Word, Adobe, and Outlook is essential. Experience using Zoom and Teams is desirable. Candidates are expected to perform assignments with minimum supervision, will ask for additional work after tasks are completed, and adapt to changing work processes. This is an in-office position. Candidates will not be working remote.

Details About the Firm

Halk, Oetinger, And Brown, PLLC was founded in 2006 and we represent hundreds of homeowner associations across Arizona. We engage primarily in real estate law, contracts, debt collection, and litigation. We regularly work with local, state, and federal law in our practice. Prior experience in a law firm working with civil cases, bankruptcy cases, and actions in Superior Court or Justice Court are a plus.

Examples of Essential Duties

Duties may include, but are not limited to the following:

• The successful candidate must be detailed-oriented.
• Learning the firm's software collection program.
• Reviewing case files.
• Following up on tasks, court filings, and emails.
• Note accounts, review prior notes, and prior saved emails.
• Assemble motions, exhibits, and other documents to prepare for filing with the court.
• Process records and enter data on forms and into data systems, ensuring forms or reports are complete, accurate, and filed.
• Possess a high level of attention to detail in reviewing notes and motions.
• Operates office equipment including copy machines, scanners, fax machines, computers, printers, and other equipment.
• Candidates reading this entire posting should spell their last name backwards in the subject line of their email when applying.
• Performs other similar or related duties which may not be specifically included within this position description but which are consistent with the general level of the job and the responsibilities described.

Employment Standards

Ability to:

• Operate modern office equipment including computer hardware, software, and internet and web-based applications.
• Take accurate messages and relay them quickly and efficiently.
• Appropriately respond to requests and inquiries from the general public or other departments.
• Understand and carry out oral and written instructions.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective interpersonal relationships at all organizational levels as well as with the public.
• Display a high degree of maturity, integrity, and good judgment.
• Maintain the confidentiality of information.

Minimum Qualifications:

• Hold a High School diploma or equivalent.

License, Certificate, Registration Requirements:

• None required.
• Prior law office or paralegal experience is a plus.

Physical Requirements:

• Sit for extended periods of time.
• Make fine visual distinctions upon proofreading written documents and viewing information on a computer screen.
• Ability to lift up to 25 pounds.
• Possess the ability to operate a computer and other standard office equipment.
• Digital dexterity to assemble, retrieve and replace files.
• Frequent and ongoing use of a telephone and computer terminal.

Applying for the Position

Interested candidates must submit the following to be considered for the position:

• Resume in PDF format.
• Submit the above documents via email to jhalk @azhoalaw .net.

Job Type: Full-time

Pay: From $16.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift

Education:

• High school or equivalent (Required)

Work Location: In person

Salary : $17