Purchasing Specialist

Are you an analytical and detail-oriented professional with a passion for procurement, financial management, and optimizing operational efficiency?

At Hall of Frames, we’re looking for a proactive and highly organized Purchasing Specialist to manage vendor relations, streamline supply chain processes, and support financial operations in our dynamic and growing custom framing business!

About Hall of Frames:

For 50 years, Hall of Frames has been the trusted destination for custom framing, providing unparalleled quality and service. As a family-owned business, we take pride in our legacy of craftsmanship and customer care. We’re passionate about preserving memories and enhancing artistic expression through bespoke framing solutions. Over the decades, we’ve built lasting relationships with our customers, creating timeless pieces that reflect the uniqueness of each individual. With a wide range of design styles – from contemporary and modern to rustic and traditional – we ensure that every framed piece is a work of art in itself.

As we celebrate our 50th anniversary, we remain committed to upholding the values that have made us a beloved part of the community: quality, creativity, and personal service.

What You’ll Do:

As a Purchasing Specialist, you’ll play a key role in keeping our operations running smoothly. From managing procurement and vendor negotiations to ensuring financial accuracy, your expertise will help drive efficiency and growth. Here’s what your day-to-day will look like:

• Daily Order Processing: Consolidate orders from all departments, send purchase orders to suppliers before cutoffs, and produce cut/pull lists to fulfill Department orders efficiently.
• Streamline Purchasing & Inventory Management: Oversee procurement, maintain optimal stock levels, and negotiate the best deals with vendors.
• Ensure Financial Accuracy: Handle reconciliations, track expenses, and maintain cash flow records with precision.
• Accounting Support: Ensure invoices are entered correctly into the QuickBooks system and process payments in a timely manner.
• Optimize Order Processing: Manage work orders, update databases, and keep operations seamless.
• Collaborate Across Teams: Communicate with suppliers, sales staff, and accounting teams to keep everything on track.
• Leverage Technology: Work with MRP system, QuickBooks, Excel, and our custom ordering software (CMAC) to keep financial and purchasing processes efficient.

What We’re Looking For:

• Procurement & Supply Chain Experience: Proven experience in procurement, supply chain management, and accounting support, with a strong understanding of retail, commericial and manufacturing materials replenishment.
• Tech-Savvy: Proficiency in MS Office Suite (Excel, Word, Outlook) and QuickBooks. Ability to quickly learn and utilize our frame ordering software (CMAC) as well as proficient with MRP system.
• Analytical Expertise: Exceptional analytical skills and attention to detail, ensuring accurate processes and financial tracking.
• Communication Skills: Excellent written and verbal communication abilities, able to collaborate across teams and maintain clear customer interactions along with quick response time with vendors
• Organizational Skills: Highly organized with the ability to multitask in a dynamic, fast-paced environment.
• Self-Starter: Motivated and capable of working independently with minimal supervision, taking ownership of responsibilities.
• Eagerness to Learn: An interest in the art and framing business, with a drive to expand your knowledge and skills in this field.

Why You’ll Love Working Here:

• Collaborative Environment: At our company, you’ll work alongside a supportive team that values your input and encourages open communication.
• Professional Growth: Gain hands-on experience in procurement, supply chain management, and accounting, while developing valuable skills that can shape your career.
• Dynamic Work Culture: Enjoy a fast-paced, engaging environment where no two days are the same, keeping your work exciting and rewarding.
• Competitive Compensation: We offer competitive pay, benefits, and opportunities for growth and advancement within the company.

Join Us and Make Art Come to Life!

If you’re ready to contribute your skills in procurement, supply chain management, and accounting to a company that values efficiency and teamwork, we’d love to hear from you. Apply today and bring your expertise to our dynamic office environment!

Job Type: Full-time

Pay: $24.00 - $26.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Purchasing: 3 years (Required)
• Microsoft Excel: 5 years (Required)
• Supplier management: 3 years (Required)

Ability to Commute:

• Phoenix, AZ 85032 (Required)

Work Location: In person

Salary : $24 - $26