What are the responsibilities and job description for the Legal Secretary position at Hall, Schieffelin & Smith, P.A.?
Hall, Schieffelin & Smith, P.A. is an AV rated Winter Park medical malpractice defense law firm with an immediate opening for a full-time legal secretary. The position requires a minimum of five years of Florida insurance defense/medical malpractice experience handling cases from pre-suit through trial.
We offer an excellent benefit package including Health, Dental, LTD, LTC, Life Insurance and a 401(k) Retirement Plan.
Essential Duties:
- Draft correspondence, emails, deposition summaries, discovery plans, initial reports, and status reports
- Setting up matters in Client Profiles and maintaining complete and accurate information in Client Profiles from inception to conclusion of each case
- Making travel arrangements, as necessary
- Setting up depositions and engaging court reporters, as necessary
- Answering incoming calls and taking messages
- Participating in the firm’s docketing system, including scheduling, logging and reminding attorneys of deadlines and appearances
- Preparing travel reports and vouchers as necessary
- Assist paralegal in preparing discovery documents and electronically file pleadings via Florida court’s E-Filing Portal
- Maintain calendar with scheduling of conference calls, depositions, hearings and mediations; select documents/records to prepare attorney for same
- Coordinate conferences, unsworn statements and depositions of Plaintiff, Defendant, Co-defendant, treaters, experts, fact witnesses and hospital employees
Job Requirements:
- Qualified, experienced candidates must possess a minimum of 5 years of recent, relevant insurance defense/medical malpractice experience
- Experience in MS Office and Adobe
- Possess knowledge of electronic filing procedures (E-Filing), calendaring and scheduling with multiple parties
- Detail oriented, motivated, organized and the ability to work with minimal supervision
- Performs other duties as assigned
This position is subject to a background check.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Work Location: In person
