What are the responsibilities and job description for the Office manager position at HALLMARK MANAGEMENT INC?
Overview
We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office. The ideal candidate will possess strong leadership skills and have experience in medical office management. This role requires a detail-oriented individual who can effectively manage clerical tasks, vendor relationships, and human resources functions while ensuring a smooth workflow within the office environment.
Duties
- Manage front desk operations, ensuring a welcoming atmosphere for clients and visitors.
- Oversee clerical tasks including filing, data entry, and correspondence management.
- Coordinate vendor management activities to maintain productive relationships with service providers.
- Assist in human resources functions such as onboarding new employees and maintaining employee records.
- Handle budgeting processes, including tracking expenses and preparing financial reports.
- Utilize QuickBooks for financial management and reporting purposes.
- Manage calendars for team members, scheduling appointments and meetings efficiently.
- Maintain phone etiquette by answering calls professionally and directing inquiries appropriately.
Requirements
- Proven experience in medical office management or similar administrative roles.
- Strong front desk experience with excellent customer service skills.
- Proficient in clerical duties with a keen attention to detail.
- Familiarity with vendor management practices and human resources processes.
- Excellent phone etiquette and communication skills.
- Experience with budgeting and financial management is preferred.
- Proficiency in QuickBooks is a plus.
- Strong calendar management skills to effectively organize schedules.
If you are an enthusiastic individual looking to contribute to a dynamic team while managing essential office functions, we encourage you to apply for this exciting opportunity.
Job Type: Part-time
Pay: $16.00 - $16.80 per hour
Expected hours: 35 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Experience:
- Apartment management: 1 year (Required)
Ability to Commute:
- Lake City, FL 32025 (Required)
Ability to Relocate:
- Lake City, FL 32025: Relocate before starting work (Required)
Work Location: In person
Salary : $16 - $17
