Documentation and Change Coordinator

The Company

Halo Industries has developed breakthrough technology to revolutionize a decades-old semiconductor material-slicing process. Our laser-based solution minimizes waste, enhances material cost efficiency, and drives innovations across high-growth markets, including automotive, telecommunications, and power electronics. Founded in 2014 at Stanford University, Halo received significant funding in 2024, paving the way for rapid expansion, strategic customer engagement, and the launch of volume manufacturing.

The Opportunity

As the Documentation Control, Change Management Specialist at Halo Industries, you will play a crucial role in maintaining the integrity and accuracy of our product documentation and managing the efficient implementation of changes. This position focuses on processing documents under change control, guiding stakeholders through our change processes (ECO, PLM), and ensuring compliance with regulatory requirements. You will collaborate closely with engineering, manufacturing, quality, and regulatory teams to ensure seamless documentation control and change management throughout the product lifecycle.

Requirements

Candidates will have the following job responsibilities:

•Develop, implement, and maintain document control procedures and systems to ensure compliance with industry standards and regulatory requirements.

•Process documents under change control, including Engineering Change Orders (ECOs), Deviations, and other relevant documentation.

•Guide stakeholders through the change management process, providing training and support on ECO and PLM systems.

•Maintain accurate records of all change control activities, ensuring traceability and auditability.

•Collaborate with cross-functional teams to ensure timely and accurate implementation of changes.

•Identify and implement process improvements to enhance the efficiency and effectiveness of document control and change management systems.

•Maintain knowledge of current industry standards and regulatory requirements related to document control and change management.

What We're Looking For

•Bachelor’s degree in Engineering, Technical Writing, or a related field.

•3 years of experience in document control and change management within a regulated industry, preferably semiconductor or automotive.

•Experience with Arena PLM and Confluence.

•Strong understanding of document control and change management principles and best practices.

•Excellent organizational, communication, and interpersonal skills.

•Ability to work independently and as part of a team.

•Experience with IATF 16949 is a bonus.

3-Month Success Criteria:

•Process Familiarization: Gain a thorough understanding of Halo Industries' document control and change management processes.

•System Proficiency: Demonstrate proficiency in using Arena PLM and Confluence for document control and change management activities.

•Stakeholder Collaboration: Build strong relationships with key stakeholders across different departments.

6-Month Success Criteria:

•Process Optimization: Identify and implement process improvements to enhance the efficiency and effectiveness of document control and change management systems.

•Training and Support: Provide training and support to stakeholders on document control and change management procedures.

•Compliance: Ensure compliance with all relevant regulatory requirements and industry standards.

12-Month Success Criteria:

•Metrics and Reporting: Develop and track key performance indicators (KPIs) for document control and change management activities.

•Continuous Improvement: Lead initiatives to continuously improve document control and change management processes.

•Mentorship: Mentor and train junior team members on document control and change management best practices.

Benefits

Benefits

Halo Industries offers competitive compensation and a comprehensive benefits package, including health insurance, retirement plans, paid time off, professional development opportunities, and a supportive work environment.

If you are a dedicated individual, we encourage you to apply for this exciting opportunity to contribute to the financial success of Halo Industries. To apply, please submit your resume and a cover letter detailing your relevant experience.

Halo Industries is an equal-opportunity employer and values diversity in the workplace. We encourage all qualified individuals to apply.

Salary Range: $100,000-$120,000

Additional Information

We are committed to creating an inclusive workplace where all team members feel valued and supported. We welcome applicants from diverse backgrounds, including those from underrepresented communities in STEM. If you meet most of the qualifications and are excited about this opportunity, we encourage you to apply.