What are the responsibilities and job description for the Administrative Support Specialist position at Halvik?
Halvik Corp delivers a wide range of services to 13 executive agencies and 15 independent agencies. Halvik is a highly successful WOB business with more than 50 prime contracts and 500 professionals delivering Digital Services, Advanced Analytics, Artificial Intelligence / Machine Learning, Cyber Security and Management Consulting Solutions and Cutting Edge Technology across the US Government. Be a part of something special!
Halvik is seeking a cleared administrative support specialist for our Army client near Arlington, VA.
Responsibilities :
- Provide administrative support for the Chief of Staff, HQDA G-4. This will include, but is not limited to : calendar support, correspondence support, providing reminders that support staff action compliance, supporting daily accountability of Directorate personnel, and creation of travel orders in the Defense Travel System (DTS).
- Maintain a SECRET clearance to access SIPR and SIPR e-mail. Print and store SECRET, FOUO, and sensitive documents for use by the Chief as required.
- Perform duties similar to that of a Staff Action Control Officer (SACO) such as tracking and maintaining control over Directorate formal tasks and ensuring appropriate coordination of responses within and outside the organization. Provide reminders supporting compliance of these staff actions. Perform actions in the TMT system as required.
- Support the Director and Division Chiefs by tracking and coordinating tasks and ensuring tasker timelines are met.
- Collect and review Directorate level reports, summaries and correspondence for format, content, and compliance with published guidance and Army correspondence regulations AR25-50.
- Review Action Officer products being forwarded to the Director. Products will be reviewed for proper formatting, readability, tense (active voice), and grammar as documents will be signed by G-4 senior leadership.
- Track the status of mandatory training requirements to support timely compliance. Track administrative requirements such as requirements related to the civilian personnel system inputs (Job descriptions, goals and objectives, counselling), evaluations, Individual Development plans (IDPs) to prescribed timelines. Provide support to similar data keeping as directed.
- Publish or modify via administrative updates to Directorate files and postings on SharePoint to include the organization and maintenance of Directorate files on the G-4's electronic database.
- Participate in the weekly DCS, G-4 Executive Officer meetings and attend any other required meetings as directed.
- Plan, track, create and modify all calendar items as directed by the Director, working with Directorate representatives and others within and outside the organization. Provide the calendar daily or as requested by the Director.
- Develop within 90 days after contract award and thereafter maintain a Continuity Book that establishes business rules, guidelines, procedures, and points of contact. Advance company's position with relevant constituents.
- Develop and executive varied and integrated communications products including website, print publications, newsletters, online communications, media and public relations.
Requirements :
Halvik offers a competitive full benefits package including :
Company-supported medical, dental, vision, life, STD, and LTD insurance
Benefits include 11 federal holidays and PTO.
401(k) with company matching
Flexible Spending Accounts for commuter, medical, and dependent care expenses
Tuition Assistance
Charitable Contribution matching
Halvik's pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.
Halvik Corp is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
Salary : $70,000 - $80,000
