Accounts Payable Specialist

This position will provide basic clerical support for the accounts payable function and it will have interaction with all company personnel and outside vendors on a daily basis.  This position will be required to perform system research with accurate and concise analysis with reporting of the findings to management.  Flexibility and multi-tasking is a key aspect of this position with strong time management and organizational skills.  This position reports directly to Accounts Payable Manager.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Provide Accounts Payable system and procedural support to all employees who are responsible for processing payables for all accounting systems utilized by the Company.
• Daily mitigation of Invoices in the Accounts Payable Exception Queue
• Process all New Vendor Set-up Requests to include processing of TIN Matching and OFAC searches with a detailed knowledge of government regulations to ensure all IRS, OFAC and internal control requirements are met.
• Provide support for the generation of the Annual 1099 Vendor Statements.
• Monitor and perform VOID Check Requests received within the month and prior to month-end close.
• Perform research for all vendor refund checks to ensure proper and timely deposit to the correct entity by month-end.
• Perform audit of all Employee Expense Reports to ensure compliance with Company reimbursement policies
• Prepare corporate invoices for bi-weekly Overtime Payroll Billings
• Provide support during the Weekly check run  
• Maintenance of AP Files/Offsite Storage
• Back-up for Check Writer
• Back-up for P2P Invoice Entry
• Back-up Accounts Payable Batch posting
• Performs other duties and Special Projects as assigned.

Company Value Indicators:

• INTENTIONAL: Able to build deep customer relationships by working with internal and external partners.

• INTUITIVE: Ability to anticipate any barriers that may affect customer/vendor/co-worker conflict or stress.

• CRAFTED: Able to focus and be accountable for delivery of accounts payable items.

• RESPONSIVE: Ability to listen, set clear expectations and engage in crucial conversations on a customer and colleague level.

• RELIABLE: Able to consistently communicate goals and progress with co-workers.

• IMPACT-DRIVEN: Regularly measure performance of accounts payable functions and provide data and reports upon request.

• SINCERE: Able to work collaboratively with your team through trust and transparency.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

EDUCATION and/or EXPERIENCES - Some college or bachelor’s degree in accounting or finance preferred.  Minimum of 5 years of Accounts Payable accounting experience Relevant experience in the commercial real estate industry preferred. 

COMMUNICATION SKILLS - Ability to read and interpret documents such as correspondence, reports, and procedure manuals.  Ability to provide verbal written detailed instructions to others.

COMPUTER SKILLS - Proficient in Microsoft Office (Outlook, Word and Excel).  Demonstrate understanding of automated accounting systems -- Yardi preferred. Demonstrate understanding of automated invoice workflow processing such as AVID or Yardi Procure to Pay. Demonstrate understanding of working in various on-line banking platforms to perform transactions and run reports.

MATHEMATICAL SKILLS - Strong ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate intermediate figures such as percentages and discounts. Intermediate to advanced accounting and financial skills and knowledge.

REASONING ABILITY -  Ability to apply common sense understanding to carry out instructions provided in written, oral, or diagram form.  Strong organizational skills and attention to detail.  Ability to analyze multiple data points to determine correct course of action. Ability to compare data/documents received against company policy requirements to ensure compliance

TIME MANAGEMENT SKILLS - Strong time management skills, attention to detail and commitment to follow through while working in a fast-paced, entrepreneurial environment as a hands-on contributor

PHYSICAL DEMANDS  - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee may occasionally walk; reach with hands and arms; stoop or kneel.  The employee may regularly sit; stand; talk or hear; use hands and fingers to handle or feel.