What are the responsibilities and job description for the Secretary to Department Head/Instruction Department position at Hamilton City School District?
SALARY: $18.34/hour--$25.61/hour, based on applicable experience
HOURS: 8 hours/day, Monday--Friday, 12 months/year
Position: Secretary to Department Head
Contract: 12 months
Immediate Supervisor: Department Head
Primary Evaluator for the following positions: Department Head
QUALIFICATIONS:
Meet clerical testing requirements
High school diploma or General Education Degree (GED)
Must meet District hiring requirements
Such alternatives to the above qualifications as the Superintendent and/or Board of Education may find
EMIS knowledge and any other District report initiatives, such as DA
GENERAL DESCRIPTION:
Provide clerical support for the efficient and effective operation of the school administrative offices. Assist where appropriate.
KEY RESPONSIBILITIES:
Assist Department Head
Assist in the maintenance of scheduled appointments, conferences, and interviews for department head
Act as liaison for the District
Process requisitions
Maintain miscellaneous records
Utilize emergency procedure knowledge and notify appropriate persons
Is punctual and prepared for immediate assumption of duties upon arrival at school
Utilize time appropriately and maintain good attendance
Proactively address potential problem areas to ensure timely completion of tasks
Create or assist in the development of procedures
Order necessary department and/or building supplies
Receive various payments, fees, etc., and deposit monies
Stay current with Board guidelines and policies
Follow the District safety and regulatory compliance policy, procedures, and guidelines
Ability to communicate ideas and directives clearly and effectively both verbally and in writing
Ability to generate correspondence independently
Ability to operate all applicable office equipment
Ability to work effectively with others
Effective communication skills
Excellent computer/keyboarding skills
Organizational and problem-solving skills
Ability to prioritize to ensure completion of the task
Perform other duties as assigned by the Department Head
Revised 11/2020
Applicants should have completed the twelfth grade with considerable paid secretarial experience. Applicants must have the ability to type accurately from clear copy and have considerable knowledge of computers. All internal applicants meeting the Board and Union requirements will be offered an interview.
Salary : $18 - $26
