What are the responsibilities and job description for the Administrative Assistant #1013 - Economic and Community Development - Unassigned Division position at Hamilton County Job and Family Services?
Description
Under general supervision, provides administrative support as directed.
ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, physical requirements, knowledge, skills, abilities, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)
Minimum Qualifications
A Bachelor’s Degree in Business Administration or a closely related field and three (3) years of direct work experience in a secretarial/administrative assistant or customer service role. Must be able to type 55 words per minute. A valid driver’s license is also required.
OR
An Associate’s Degree in Business Administration or a closely related field and five (5) years of direct work experience in a secretarial/administrative assistant or customer service role. Must be able to type 55 words per minute. A valid driver’s license is also required.
OR
The equivalent of a high school diploma and seven (7) years of direct work experience in a secretarial/administrative assistant or customer service role. Must be able to type 55 words per minute. A valid driver’s license is also required.
Physical Requirements
Work requires a minimum of physical effort with intermittent sitting, standing and movement. Excessive keyboarding may be required. Driving to and from off-site meetings will be part of role. Supporting set up and break down of work events will be part of role.
Additional Information
This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Any overtime hours offered in this position are not guaranteed, are an estimate, and are subject to change.
All positions within Hamilton County Government are considered work in-person and require regular and punctual attendance.
All positions within Hamilton County Government may require work on Holidays or weekends. Additionally, irregular hours and shift work may be required, including possible extension of shift hours, at times with short notice.
AN EQUAL OPPORTUNITY EMPLOYER
Hamilton County does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or the provision of services. A copy of Hamilton County's Equal Employment Opportunity Plan (EEOP) & Utilization Report is available on the County’s Equal Employment Opportunity (EEO) Office home page.
https://www.hamiltontn.gov/Department_EqualEmploymentOpportunityOffice.aspx
Hamilton County offers medical insurance, life insurance, paid leave, and paid holidays to Full Time and Skimp (25 hours per week) employees. Full time employees also receive Retirement.
01
To meet the minimum qualifications for this position, applicants must meet all of the criteria listed in qualification A, qualification B, or qualification C. Qualification A- A Bachelor's Degree in Business Administration or a closely related field and three (3) years of direct work experience in a secretarial/administrative assistant or customer service role. Must be able to type 55 words per minute. A valid driver's license is also required. OR Qualification B- An Associate's Degree in Business Administration or a closely related field and five (5) years of direct work experience in a secretarial/administrative assistant or customer service role. Must be able to type 55 words per minute. A valid driver's license is also required. OR Qualification C- The equivalent of a high school diploma and seven (7) years of direct work experience in a secretarial/administrative assistant or customer service role. Must be able to type 55 words per minute. A valid driver's license is also required. Do you meet qualification A, qualification B, or qualification C?
What is your highest level of education completed?
If you indicated you possess a degree, please tell us the field of study your degree is in.
04
How many years of direct work experience do you have in a secretarial/administrative assistant or customer service role?
How would you describe your skill level using Microsoft Outlook?
How would you describe your skill level using Microsoft Word?
How would you describe your skill level using Microsoft Excel?
Do you have direct work experience that required you to synthesize new and complex information for notetaking?
Do you have direct work experience that required you to prepare and modify documents including correspondence, reports, grants, memos, and emails?
Do you have direct work experience that required you to maintain a electronic and hard copy filing system?
Do you have direct work experience that required you to prepare agendas and schedules for meetings?
Are you fluent in both English and Spanish? This is not a requirement for the position.
Do you possess a valid driver's license?
Have you ever served in the United States Armed Forces?
The answers you provide in the "Supplemental Question" portion of the application will be used to review/process your application. Once this job posting closes, your answers to the supplemental questions cannot be changed. Have you reviewed your answers and verified they are correct?
Under general supervision, provides administrative support as directed.
ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, physical requirements, knowledge, skills, abilities, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)
Minimum Qualifications
A Bachelor’s Degree in Business Administration or a closely related field and three (3) years of direct work experience in a secretarial/administrative assistant or customer service role. Must be able to type 55 words per minute. A valid driver’s license is also required.
OR
An Associate’s Degree in Business Administration or a closely related field and five (5) years of direct work experience in a secretarial/administrative assistant or customer service role. Must be able to type 55 words per minute. A valid driver’s license is also required.
OR
The equivalent of a high school diploma and seven (7) years of direct work experience in a secretarial/administrative assistant or customer service role. Must be able to type 55 words per minute. A valid driver’s license is also required.
Physical Requirements
Work requires a minimum of physical effort with intermittent sitting, standing and movement. Excessive keyboarding may be required. Driving to and from off-site meetings will be part of role. Supporting set up and break down of work events will be part of role.
Additional Information
This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Any overtime hours offered in this position are not guaranteed, are an estimate, and are subject to change.
All positions within Hamilton County Government are considered work in-person and require regular and punctual attendance.
All positions within Hamilton County Government may require work on Holidays or weekends. Additionally, irregular hours and shift work may be required, including possible extension of shift hours, at times with short notice.
AN EQUAL OPPORTUNITY EMPLOYER
Hamilton County does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or the provision of services. A copy of Hamilton County's Equal Employment Opportunity Plan (EEOP) & Utilization Report is available on the County’s Equal Employment Opportunity (EEO) Office home page.
https://www.hamiltontn.gov/Department_EqualEmploymentOpportunityOffice.aspx
Hamilton County offers medical insurance, life insurance, paid leave, and paid holidays to Full Time and Skimp (25 hours per week) employees. Full time employees also receive Retirement.
01
To meet the minimum qualifications for this position, applicants must meet all of the criteria listed in qualification A, qualification B, or qualification C. Qualification A- A Bachelor's Degree in Business Administration or a closely related field and three (3) years of direct work experience in a secretarial/administrative assistant or customer service role. Must be able to type 55 words per minute. A valid driver's license is also required. OR Qualification B- An Associate's Degree in Business Administration or a closely related field and five (5) years of direct work experience in a secretarial/administrative assistant or customer service role. Must be able to type 55 words per minute. A valid driver's license is also required. OR Qualification C- The equivalent of a high school diploma and seven (7) years of direct work experience in a secretarial/administrative assistant or customer service role. Must be able to type 55 words per minute. A valid driver's license is also required. Do you meet qualification A, qualification B, or qualification C?
- Yes, I meet qualification A.
- Yes, I meet qualification B.
- Yes, I meet qualification C.
- I meet some of qualification A.
- I meet some of qualification B.
- I meet some of qualification C.
- No, I do not meet qualification A, qualification B, or qualification C.
What is your highest level of education completed?
- I do not have a GED or High School Diploma.
- GED
- High School Diploma
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- Doctoral Degree
If you indicated you possess a degree, please tell us the field of study your degree is in.
04
How many years of direct work experience do you have in a secretarial/administrative assistant or customer service role?
- No experience
- Minimal, less than one year.
- 1-2 years
- 2-3 years
- 3-4 years
- 4-5 years
- 5-6 years
- 6-7 years
- 7-8 years
- 8-9 years
- 9-10 years
- 10 years or more
How would you describe your skill level using Microsoft Outlook?
- No experience – I am unfamiliar with Microsoft Outlook.
- Basic- I occasionally use Microsoft Outlook at my current (or at a previous) job.
- Average – I use Microsoft Outlook at least once a week at my current (or at a previous) job.
- Advanced - I use Microsoft Outlook daily at my current (or at a previous) job.
How would you describe your skill level using Microsoft Word?
- No experience – I am unfamiliar with Microsoft Word.
- Basic- I occasionally use Microsoft Word at my current (or at a previous) job.
- Average – I use Microsoft Word at least once a week at my current (or at a previous) job.
- Advanced - I use Microsoft Word daily at my current (or at a previous) job.
How would you describe your skill level using Microsoft Excel?
- No experience – I am unfamiliar with Microsoft Excel.
- Basic- I occasionally use Microsoft Excel at my current (or at a previous) job.
- Average – I use Microsoft Excel at least once a week at my current (or at a previous) job.
- Advanced - I use Microsoft Excel daily at my current (or at a previous) job.
Do you have direct work experience that required you to synthesize new and complex information for notetaking?
- Yes
- No
Do you have direct work experience that required you to prepare and modify documents including correspondence, reports, grants, memos, and emails?
- Yes
- No
Do you have direct work experience that required you to maintain a electronic and hard copy filing system?
- Yes
- No
Do you have direct work experience that required you to prepare agendas and schedules for meetings?
- Yes
- No
Are you fluent in both English and Spanish? This is not a requirement for the position.
- Yes
- No
Do you possess a valid driver's license?
- Yes
- No
Have you ever served in the United States Armed Forces?
- Yes
- No
The answers you provide in the "Supplemental Question" portion of the application will be used to review/process your application. Once this job posting closes, your answers to the supplemental questions cannot be changed. Have you reviewed your answers and verified they are correct?
- Yes
- No
- Required Question
