Index Clerk 3 (4275)

Index Clerk 3 (4275)

Work Location

138 East Court Street

Cincinnati, OH 45202

Deadline to Apply : Open Until Filled

Starting Pay : $19.00 / hour

Minimum Qualifications :

• High school diploma or equivalent
• Basic knowledge of Word and Excel
• Data entry techniques

INCLUDES :

ESSENTIAL FUNCTIONS :

Operates a computer system to retrieve, index, verify and update data including real estate legal descriptions into the Acclaim Land Record System (ALRS) and to produce documentation of a detailed nature; maintains batch control and reviews, proofreads and confirms quality of data input; verifies computer generated reports, information and records; works with plats (e.g. sets up new subdivision and condominiums into the Acclaim Land Record System (ALRS).

Operates office and various computer support equipment as directed; performs a variety of clerical tasks to assist with the efficient operation of the department; performs other related duties as required and directed. Also performs special projects (e.g. back scanning)

Assist the general public with obtaining and filing documents, filing and retrieving copies. Assists in resolving document and recording conflicts / problems in person or by phone, answers calls and questions from the general public, attorneys and real estate professionals, etc.; assists with receipt, sorting and distribution of documents submitted for recording, operates the Mekel machine to duplicate images from film to be electronically available to the public; aids other staff as needed.

OTHER DUTIES and RESPONSIBILITIES :

Performs other related duties as required by the Office Supervisor; may assist in other departments as required by the HCRO Administration.

KNOWLEDGE, SKILLS and ABILITIES :

Knowledge of : Department practices and procedures; computer operation and techniques; recording

Entries in the computerized geographic Index (CGI) (e.g., "straight lots, "metes and

Bounds", easement plats, subdivision, condominiums and prior registered land and

Traditionally recorded land documents); having a comprehensive knowledge of legal

Descriptions, from the simplest to the most complex; geographically indexing various

Descriptions from recorded documents, (e.g., mortgages, assignments and releases).

Skill in : Use of measurement tools, devices and equipment; operation of office equipment (e.g.,

Copier, computers, calculators, etc.) an understanding of effective writing techniques

And data entry techniques.

Ability to : Index documents into the CGI from Book 1 through Book 15K; Understand engineering

Principles; deal with problems involving all variables in familiar context; read, copy and

Record information accurately; retain accurate records; thoroughly compile and organize

Information; communicate and maintain good relationships with coworkers and

Management; identify errors and take proper corrective action; calculate fractions,

Decimals and percentages; answer inquiries from the public, attorneys, realtors, etc.

Salary : $19