Budget Analyst

The purpose of this classification is to conduct budget, accounting, and financial activities, including position control, budget preparation, budget administration, general accounting, financial reporting, maintenance of records, and other financial activities.

• Logs and screens position control requests for accuracy, completeness, and conformity to established processes.
• Creates and updates positions in the enterprise system.
• Communicates with appropriate stakeholders to coordinate necessary activities to process position Control requests.
• Works to maintain position compliance with approved budgets for Hamilton County Schools including utilizing accurate account, job class, location and other applicable codes.
• Serves as backup for Position Control Manager.
• Processes a variety of documentation associated with department operations within designated timeframes and per established procedures.
• Maintains compliance with Generally Accepted Accounting Principles (GAAP) and all other applicable codes, laws, rules, regulations, standards, policies and procedures; initiates any actions necessary to correct deviations or violations.
• Prepares budget documents, charts, and graphs; prepares spreadsheets and monitors salary expenses for system personnel; assists in making budgetary projections; maintains database and history of budget information; downloads information from mainframe system to personal computer database; requests reports from systems for monthly budget updates.
• Assists with information needed to prepare annual budget documentation for presentation to School Board, County Commissioners, and the public; updates revenue analysis needed for budget presentation and other items needed for budget process.
• Analyzes department accounts.
• Assists with budget maintenance which includes budget amendments, budget requests, and account code requests.
• Prepares a variety of financial reports; assists with preparation of various state and federal reports, including the Annual Financial Report; prepares monthly School Board financial statements; compiles statistical and administrative data for reports; researches data and makes applicable calculations; distributes monthly financial reports and explanations to various individuals, departments, or outside agencies.
• Prepares and maintains a list of account approvers for internal control purposes.
• Provides support for system users on monthly accounting reports; meets periodically with users to review budget items, accounts, and year-to-date activity.
• Prepares or completes various forms, reports, correspondence, invoices, financial statements, spreadsheets, graphs, charts, tax reports/forms, or other documents.
• Assists with the year-end closing process.
• Operates a computer to enter, retrieve, review or modify data; performs data entry functions by keying data into computer system; verifies accuracy of entered data and makes corrections; utilizes word processing, spreadsheet, database, payroll, financial, presentation, Internet, email, or other computer programs; performs basic maintenance of office/computer equipment, such as backing up data or replacing paper, toner, or ribbons; coordinates service/repair activities as needed.
• Maintains file system of various files/records; prepares and sets up files; sorts/organizes documents to be filed; files documents in designated order; retrieves/replaces files; coordinates maintenance/retention of records in accordance with guidelines governing records retention.
• Works collaboratively with administration, principals, secretaries, staff, and other stakeholders.
• Provides assistance to other employees or departments as needed.
• Protects confidentiality of employee and financial records and information. 
• Understands and follows oral and written directives accurately, timely, and with a positive attitude.
• Ensures accuracy of input and output data.
• Participates in professional development.
• Communicates with supervisor, employees, other departments, school system officials, school officials/staff, teachers, parents/families, students, vendors, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
• Communicates through the proper channels to keep supervisor and other appropriate personnel informed of impending problems or events of unusual nature.
• Follow established procedures to ensure assigned areas are safe.
• Works collaboratively with all stakeholders.
• Attends work as scheduled and arrives to work on time.
• Maintains confidentiality.
• Complies with applicable district, state, and federal codes, laws, rules, regulations, standards, policies and procedures
• Prepares or completes various forms, reports, correspondence as required.
• Adheres to the Teacher Code of Ethics as defined by Tennessee Law and Code of Professional Conduct as defined by Board Policy 5.6011.
• Use computers and other technology to enter and access information related to essential job functions.
• Performs other duties as assigned.

Knowledge/Education/Experience:

• High School Diploma/GED required. Bachelor’s degree in Accounting, Business Administration, or closely related field strongly preferred.
• Three (3) years of related work experience is preferred.

Skills/Qualifications:

• Demonstrate excellent verbal and written communication skills.
• Demonstrate excellent planning, organizational, problem-solving, decision-making, and time management skills with a proven ability to meet deadlines.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficiency with or the ability to quickly learn the organization's HRIS and applicant tracking systems.

Compensation:
Salary is based on a combination of relevant education and experience.
Grade: F
Minimum Salary: $45,181.50
Salary Scale

Salary : $45,182