What are the responsibilities and job description for the Court Data Entry Clerk position at Hamilton County Sheriff's Office?

Job Description

The Hamilton County Sheriff's Office,(HCSO) founded in 1803 is the 3rd largest sheriff's office in Ohio. HCSO has approximately 900 employees dedicated to ensuring the safety of nearly one million residents who call Hamilton County Home.

If you are confident with a dedication to accuracy, we're looking for you. Serving in the Hamilton County Sheriff's Office can be the most fulfilling career opportunity you will ever experience.

Our Court Data Entry Operators use our Jail Management System and court Management System to enter data and update information from court-related (legal) documents. They pull electronic records / reports and communicate with law enforcement, Social Security Admin, and other court-related agencies to clarify or confirm data. They verify that inmate / arrestee intake, identification, and classification has been completed and entered correctly. Proofreading technical legal material and occasionally making corrections is also a part of the job.

Court Data Entry Operators answer phone calls from the public, attorneys, courtrooms, and judges. They perform various other clerical duties, such as sorting and distributing court-related documents, mailings, and logging information.

This position works in a jail environment.

Qualified candidates must have :

High School Diploma or GED
Previous data entry experience or similar administrative roles is preferred by not required.
Must be able to read, write and type a minimum of 25 words per minute.
Proficiency with using computer systems calculators and MS Office suite.
Willingness to learn and adapt to new technologies and systems

Ability :

To listen and follow oral and written instructions;

To communicate effectively;

To develop and maintain courteous, professional and effective working relationships

with coworkers, supervisors, attorneys and general public;

To exercise sound judgement;

To define problems, establish facts and draw valid conclusions;

To organize documents according to alphabetical, numerical and subject order;

To perform basic math (e.g. adding, subtracting, division and multiplication)

Hire process :

As a law enforcement agency, we conduct an extensive background check process that includes the following :

Criminal, Traffic, and civil records check

Reference check

Computer Voice Stress Analyzer

Social Security and address verification

Military check

Education verification

Pre-employment drug screen

We offer a highly competitive and comprehensive package that includes :

Generous Paid Time Off : Paid Holidays, Vacation and sick time, and paid parental leave.

Ohio Public Employee Retirement System which includes 14% Employer Contribution AND a defined benefit option.

Medical, HRA, Dental, Vision, Employer-Paid Life Insurance, Long-Term Disability, Tuition Reimbursement, Public Service Loan Forgiveness Eligibility, Wellness Incentives, robust Employee Assistance Program, access to Free Medical and Rx through Marathon Health, plus expansive Behavioral and Mental Health Resources, and More!

The Hamilton County Sheriff's Office is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information or any other protected characteristic as outlined by federal state, or local laws.

Applicants are subject to a background investigation which includes : review of criminal records, driving records, credit report, employment verifications, personal references, initial and panel interviews along with Computer Voice Stress Analysis. All applicants must pass a pre-employment exam and drug screening.

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Court Data Entry Clerk

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