What are the responsibilities and job description for the Assistant Community Manager position at Hamilton Point Investments?
Position Summary
The Assistant Community Manager assists the Community Manager with the overall operation of the property. This position is also responsible for collecting and posting rent payments; managing resident delinquencies, evictions, and legal notices; and performing pre-close and closeout accounting processes.
Essential Duties & Responsibilities
➢ Maintains all accounts receivable including collecting rent, posting rent, making daily bank deposits, and maintaining a balanced, accurate rent roll.
➢ Accurately and timely completes daily, weekly, and monthly financial and leasing reports, including month-end pre-close, closeout, market surveys, and lease expiration matrix.
➢ Audits records and files to identify dates requiring administrative action, such as lease expiration dates, delinquent accounts, and unlawful detainers.
➢ Collects delinquent account balances from previous residents.
➢ Processes evictions, which includes processing all necessary paperwork, serving notices, and attending court hearings.
➢ Leases apartments as needed.
➢ Responsible for shopping competitive properties.
➢ Inspects buildings and grounds to ensure safety and cleanliness, and alerts Maintenance to items that need to be repaired.
➢ Processes move-ins, move-outs, and lease renewals.
➢ Audits all new and current lease agreements and resident files for accuracy.
➢ Assists Property Manager with training staff on leasing, entering traffic into the computer, marketing, maintenance, and general office operations.
➢ Composes and prepares routine correspondence, rental notices, and other letters and memorandums.
➢ Assists the Property Manager in resident relations and problem resolution.
➢ Assists Property Manager with Timecard submission.
➢ Assists with resident retention, which may involve planning and organizing social events at the property.
➢ Assumes responsibility for the operations of the property in the absence of the Property Manager.
➢ Participates in Company-provided training such as fair housing, safety, non-discrimination, and harassment prevention.
Skills/Specialized Knowledge
➢ Ability to read, write, understand, and communicate in English.
➢ Ability to use a personal computer and has working knowledge of email, Microsoft Word, Excel and Entrata, or other on-site accounting software.
➢ Ability to use general office equipment, such as telephone, fax machine, printer, copier, 10-key and key track system.
➢ Excellent customer service and interpersonal skills; ability to relate to others.
➢ Professional verbal and written communication skills.
➢ Strong organizational and time-management skills.
➢ Ability to perform basic to intermediate mathematical and accounting functions.
➢ Ability to read and comprehend financial statements, such as budgets, financial reports, accounting information, etc.
➢ Comprehension of federal fair housing laws and any applicable local housing provisions.
➢ Ability to multi-task.
➢ Ability to make quick and effective decisions.
➢ Ability to analyze and resolve problems.
➢ Ability to cope with and defuse situations involving angry or difficult people.
➢ Ability to close a sale.
➢ Ability to manage a team.
➢ Ability to train.
➢ Ability to set and meet goals.
➢ Ability to consistently meet deadlines.
➢ Ability to maintain flexibility and creativity in a variety of situations.
➢ Ability to maintain confidentiality.
➢ Ability to drive an automobile.
We are an Equal Opportunity Employer. Please reach out for the full job description.
Job Type: Full-time
Pay: $18.00 - $22.00 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Holidays
- Monday to Friday
- Weekends as needed
Experience:
- Property management: 2 years (Preferred)
Ability to Commute:
- Hattiesburg, MS 39402 (Required)
Ability to Relocate:
- Hattiesburg, MS 39402: Relocate before starting work (Required)
Work Location: In person
Salary : $18 - $22
