What are the responsibilities and job description for the Office Manager/Bookkeeper position at Hammond Air Conditioning, Inc.?
Overview
We are seeking a dedicated and proactive Office Manager to oversee the daily operations of our office. The ideal candidate will possess strong organizational skills and a keen ability to manage multiple tasks efficiently. This role is crucial for maintaining a productive work environment and ensuring that all administrative functions run smoothly. The Office Manager will serve as a key point of contact for both internal and external communications, contributing to the overall success of our organization. Must have experience working for a trade such as HVAC, Plumbing or Electrical.
Responsibilities
- Oversee daily office operations, ensuring efficiency and effectiveness in all administrative processes.
- Manage schedules and appointments, to optimize team productivity.
- Handle human resources tasks, including onboarding new employees and maintaining personnel records.
- Process payroll accurately and in a timely manner.
- Maintain organized filing systems for easy access to important documents.
- Communicate effectively with team members, clients, and vendors, demonstrating excellent phone etiquette.
- Utilize QuickBooks for financial record keeping and reporting.
- Provide clerical support as needed, including data entry and correspondence management.
Skills
- Strong organizational skills with the ability to prioritize tasks effectively.
- Experience working for a trade such as HVAC, Plumbing or Electrical.
- Proficient in human resources practices and payroll processing.
- Excellent clerical skills with attention to detail in documentation.
- Ability to communicate clearly and professionally both verbally and in writing.
- Familiarity with QuickBooks or similar accounting software is preferred.
- Effective schedule management capabilities.
- Experience in promoting teamwork and collaboration within the office.
- Polished phone etiquette to represent the company positively during all communications.
- Strong filing skills to maintain an organized office environment.
We invite qualified candidates who are eager to contribute their expertise in an engaging office setting to apply for this rewarding opportunity.
Job Type: Full-time
Pay: $30.00 - $32.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
- Experience working for a trade such as HVAC, plumbing, electrical, etc.
Experience:
- Office management: 5 years (Required)
Work Location: In person
Salary : $30 - $32